Section one: Contracting authority
one.1) Name and addresses
Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
London
E14 2BG
Contact
Mr Neil Ward
Telephone
+44 2073645000
Country
United Kingdom
NUTS code
UKI4 - Inner London – East
Internet address(es)
Main address
http://www.towerhamlets.gov.uk
Buyer's address
http://www.towerhamlets.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=67b86ad9-bfd4-ee11-8127-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CC5781 Production and Event Management Services for LBTH
Reference number
DN712040
two.1.2) Main CPV code
- 92330000 - Recreational-area services
two.1.3) Type of contract
Services
two.1.4) Short description
Tower Hamlets is seeking an experienced outdoor production and events management company to support the Tower Hamlets Arts, Parks & Events Team with the delivery of council-organised events and to provide occasional support to the duty management of corporate, commercial and private events that take place in the borough’s parks and open spaces. The appointed bidder may also be requested to undertake production and event management services for other council departments.
Tenders for this single-vendor framework agreement are sought from suitable companies that have experience of managing a wide range of outdoor festival events, including management of large-scale, outdoor events in an urban environment for an audience capacity of 20,000+.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
two.2.4) Description of the procurement
Tower Hamlets Council has an established, high-quality programme of Council organised, commercial, community and corporate events. This vibrant arts programme brings together young and old from across the borough and the UK and provides cultural experiences for all.
Historically, the Council has organised a number of regular events each year. However, the Council is unable to guarantee a minimum number of events or level of work as all events are subject to confirmation depending on budgets and Council priorities.
This single-vendor framework agreement will primarily support the Council’s Arts and Events programme of annual events and any special projects that arise linked to national and Council initiatives. In addition, the supplier may be required to support the corporate, commercial and private events programme through on-site management services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
London Borough of Tower Hamlets
London
Country
United Kingdom