Section one: Contracting authority
one.1) Name and addresses
Hertfordshire Catering Ltd
Mundells
Welwyn Garden City
AL7 1FT
Contact
Jay Cabeso
Telephone
+44 1707938625
Country
United Kingdom
Region code
UKH23 - Hertfordshire
National registration number
United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.delta-esourcing.com/respond/Z63VNF9AS6
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Educational catering and hospitality
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Servicing and Maintenance For Kitchen Equipment
Reference number
HCL/EQUIP/2025
two.1.2) Main CPV code
- 50883000 - Repair and maintenance services of catering equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Hertfordshire Catering Ltd (HCL) is looking for one suitably qualified contractor/ supplier to provide a professional repairs and maintenance service for kitchen catering equipment in schools at multiple sites across Hertfordshire and the surrounding counties (Bedfordshire, Cambridge, Essex and North London). Organisations wishing to take part in this procurement are invited to submit a tender. Full access to the procurement documents can be accessed on our E-Tendering system. Further information on how to access the E-Tendering system can be found below in VI.3) Additional Information.
two.1.5) Estimated total value
Value excluding VAT: £3,710,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
SOUTH EAST (ENGLAND)
two.2.4) Description of the procurement
Hertfordshire Catering Limited (HCL) is a limited company, limited by a single share wholly owned by Hertfordshire County Council (HCC). It is a specialist contract caterer delivering catering service in the education sector. We are looking for a suitable qualified contractor to provide a professional repairs and maintenance service for our kitchen catering equipment in schools. The Service will be divided into two main elements; planned preventative maintenance and a responsive repairs service. The suitable contractor will have the resources to deliver it's services across multiple school sites in Hertfordshire and the surrounding counties (Bedfordshire, Cambridge, Essex) and North London.
The Contract will be awarded for an initial term of five years, with the option to extend the Contract up to two years. The estimated annual total value of the contract is £530,000 excluding VAT. The estimated total value of the contract including the contract extensions is £3,710,000.
Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all
reasonable steps to prevent any inadvertent disclosure to any third party.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,710,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The servicing and maintenance for kitchen equipment contract will be up for review at the end of the initial term of contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 April 2025
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Contract to Award Notice is to be published - approximate date 8th May 2025
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To access this procurement opportunity and HCL's procurement documents please use the link provided in this Notice. You will be taken to E-Tendering system that HCL uses: E-Delta. You can register as a supplier for free.
This is a one stage procurement process (open procedure). Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.
If you are experiencing problems, E-Delta offer a help section which includes a dedicated UK support desk which can be contacted via email: helpdesk@delta-esourcing.com for any website/technical questions, Monday to Friday, 9:00 -16:00.
HCL reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If HCL takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.
HCL undertakes to hold confidential any information provided in the proposal submitted, subject to HCL’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. HCL will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
HCL reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet HCL’s requirements and remain financially viable to fulfil the requirements under the Contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Z63VNF9AS6
GO Reference: GO-2025220-PRO-29506378
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
Country
United Kingdom