Section one: Contracting authority
one.1) Name and addresses
Scottish Forestry
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Telephone
+44 1313705250
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30372
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree Health Pest and Disease Surveys Scotland Framework
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Forestry intend to award a multi–supplier, multi-lot Framework Agreement for Tree Health Pest and Disease Surveys Scotland.
The requirement is divided into four (4) distinct Lots set out below:
Lot 1 - Tree health survey only (Scotland)
Lot 2 - Tree health surveys with ground felling sample trees (North Scotland)
Lot 3 - Tree health surveys with ground felling sample trees (West Scotland)
Lot 4 - Tree health surveys with ground felling sample trees (South Scotland)
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Tree health survey only (Scotland)
Lot No
1
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Lot 1 - Tree health survey only (Scotland)
The Framework Supplier will be required to undertake:
-Ground level field observation or sampling of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree health surveys with ground felling sample trees (North Scotland)
Lot No
2
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
two.2.5) Award criteria
Quality criterion - Name: Technical Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree health surveys with ground felling sample trees (West Scotland)
Lot No
3
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree health surveys with ground felling sample trees (South Scotland)
Lot No
4
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
In relation to 4B5b and 4B5c of the SPD, it is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 million GBP for each and every claim
Public Liability Insurance = 5 million GBP for each and every claim
http://www.hse.gov.uk/pubns/hse40.pdf
three.1.3) Technical and professional ability
List and brief description of selection criteria
In relation to 4C4 - Supply Chain Management/Tracking Systems Used of the SPD, if bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759165.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:759165)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=759165
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom