Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
Contact
Laura Keane
laurakeane@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graphic Design and Digital Media Framework
Reference number
NAC/5111
two.1.2) Main CPV code
- 79822500 - Graphic design services
two.1.3) Type of contract
Services
two.1.4) Short description
North Ayrshire Council has an on-going requirement for a graphic design and digital media framework. This will be used by various services across the Council to procure graphic design or filming work.
The framework will be contain two lots:
Lot 1 – Graphic Design (branding, material – online and print, animation, and illustration) – maximum of 10 suppliers to be appointed.
Lot 2 – Film Making and Virtual Tours - maximum of 5 suppliers to be appointed.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £315,000
two.2) Description
two.2.1) Title
Graphic Design (branding, material – online and print, animation, and illustration)
Lot No
1
two.2.2) Additional CPV code(s)
- 79822500 - Graphic design services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
North Ayrshire Council delivers a wide range of services, events, products and general information to a wide variety of audiences. The supplier will provide graphic design services to include but not limited to:
-Graphic design services for printed and/or digital products including brochures, flyers, posters, postcards, bookmarks, newsletters, stationery, ticket design, invitations, programmes etc.
-Design for web and social media platforms including graphics, pdfs, animations and digital publishing platforms
-Brand development - research, design, application and creation of brand guidelines
-Logo design
-Advertising design – newspaper/magazine, printed media, outdoor and online etc
-Infographic and illustration
-Design for internal and external signage
-Design for exhibition systems, pop up systems, point of sale, vehicle livery etc
-Design for indoor/outdoor events including banners, flags, backdrops, screen content and general event dressing
-Resizing of pre-existing artwork
-Provision of subcontracted services as required including copywriting, photography, illustrations, animations, translation services etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Film Making and Virtual Tours
Lot No
2
two.2.2) Additional CPV code(s)
- 30194220 - Drafting films
- 32354000 - Film products
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
North Ayrshire Council delivers a wide range of services, events, products and general information to a wide variety of audiences. Film is becoming increasingly important in the documentation and communication of key information about our services, projects and events.
The supplier will have the following experience:
- Professional experience of all aspects of film and video production including pre-production, location and studio production and post-production processes
- Production of promotional, documentary, educational films, interpretation resources, rich digital content and audio
- Live streaming of major events
- Production of films and videos incorporating subtitling and BSL (British Sign Language) as appropriate
- Production of 360 degree tours for key events and buildings
- The supplier should commit to a keeping abreast of new and emerging technologies for example, timelapse/hyperlapse photography and drone applications
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024576
Section five. Award of contract
Lot No
1
Title
Graphic Design (branding, material – online and print, animation, and illustration)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2023
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 10
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
6274 Design
69a Lainshaw Street
Stewarton
KA3 5BX
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Advertisingworks
55 Newmarket Street
Ayr
KA7 1LL
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Bread and butter creative
The studio, Yarnton
Oxfordshire
Ox5 1na
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Civic Computing
12 South Charlotte Street
Edinburgh
EH24AX
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ingenious Creative
2 Rose Wharf
Macclesfield
SK11 7GJ
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.3) Name and address of the contractor
Rockpool Graphic Design
149 Ayr Road
Prestwick
KA9 1TP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Solutions on Demand Ltd
11 Standalane
Stewarton
KA3 5BG
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Visualize This
6 McNay Crescent
Saltcoats
Ka21 6ax
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
We Do Fruition Ltd
7 Craigbet Avenue, Quarriers Village
Bridge of Weir
PA11 3QX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Whitewall Marketing
4th Floor, 137 Sauchiehall Street
Glasgow
G2 3EW
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £315,000
Section five. Award of contract
Lot No
2
Title
Film Making and Virtual Tours
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Comharra Solutions Ltd
3000 Academy Park, Gower Street
Glasgow
PA2 8EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Heehaw Limited
1 - 5 Bells Brae, Dean Village
Edinburgh
EH4 3BJ
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Solutions on Demand Ltd
11 Standalane
Stewarton
KA3 5BG
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £105,000
Section six. Complementary information
six.3) Additional information
For Information - Lot 1 - maximum of 10 suppliers to be appointed. Lot 2 - maximum of 5 suppliers to be appointed.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
(SC Ref:721935)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom