Section one: Contracting authority
one.1) Name and addresses
Oxford Diocesan Bucks Schools Trust
Moat Farm, Marsh Lane
Stoke Mandeville
HP22 5UZ
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
08143249
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.odbst.org.uk/page/?title=Procurement&pid=89
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Oxford Diocesan Bucks Schools Trust MFD Procurement
two.1.2) Main CPV code
- 79520000 - Reprographic services
two.1.3) Type of contract
Services
two.1.4) Short description
The Oxford Diocesan Bucks Schools Trust (ODBST) is a Trust of 11 Academies to the North and East of Oxford with a Head Office near Stoke Mandeville.
The ODBST Trust was established in 2017. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust and Church of England Foundation. The Trust welcomes both church and community schools within the Buckingham episcopal area.
This procurement is all about identifying a single MFD partner. At the sole discretion of the Trust any future schools that the Trust may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.
The companies identified from the SQ questions will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Value added services.
• The Trust has a current estate of 28 devices - Most of these are under lease agreements apart from the Tust device which is owned.
All are under maintenance agreements.
• The current estate generates an indicative annual total of circa 1.9m Mono copies
• The current estate generates an indicative annual total of circa 1.0m Colour copies
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22610000 - Printing ink
- 42991200 - Printing machinery
- 66114000 - Financial leasing services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
The Oxford Diocesan Bucks Schools Trust (ODBST) is a Trust of 11 Academies to the North and East of Oxford with a Head Office near Stoke Mandeville.
The ODBST Trust was established in 2017. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust and Church of England Foundation. The Trust welcomes both church and community schools within the Buckingham episcopal area.
This procurement is all about identifying a single MFD partner. At the sole discretion of the Trust any future schools that the Trust may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.
The companies identified from the SQ questions will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Value added services.
• The Trust has a current estate of 28 devices - Most of these are under lease agreements apart from the Tust device which is owned.
All are under maintenance agreements.
• The current estate generates an indicative annual total of circa 1.9m Mono copies
• The current estate generates an indicative annual total of circa 1.0m Colour copies
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Oxford Diocesan Bucks Schools trust
Stoke Mandeville
Country
United Kingdom