Section one: Contracting authority
one.1) Name and addresses
Leeds City Council
St George House, 4th Floor, 40 Great George Street
Leeds
LS1 1UR
Contact
Mrs Katie Mordka
Telephone
+44 1133785852
Country
United Kingdom
NUTS code
UKE42 - Leeds
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Litter Bins and street recycling bins
Reference number
DN530269
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract is for the continued provision of Litter Bins and street recycling bins including coffee cup bins.
two.1.5) Estimated total value
Value excluding VAT: £650,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contract will be let in 3 lots:
• Lot 1 – Litter Bins
• Lot 2 – Street recycling bins
• Lot 3 – Coffee cup bins
Tenderers may bid for one or more lots.
The Council intends to award each Lot on a sole supply basis. Bidders may apply for one, or all lots as applicable. All lots could be awarded to one Contractor, should they be successful in winning all.
two.2) Description
two.2.1) Title
The contract will be let in 3 lots
Lot No
3
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This contract is for the continued provision of Litter Bins and street recycling bins including coffee cup bins.
It is anticipated that in total number of units between the various Council Directorates who will use the contract a total of 400 litter bins per year are estimated to be required for items detailed in Lot 1.
Lot 2, street recycling bins, is a growth area and it is estimated that up to 150 recycling bins per year will be ordered going forward.
Lot 3, coffee cup bins, is also a growth area and it is estimated that up to 50 recycling bins per year will be ordered going forward.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The contract is for a period of 12 months with an option to extend by an additional 4 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 April 2021
Local time
12:00pm
Place
Leeds
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The re-procurement will commence approximately 9 months prior to the expiry of this contract which will be on or around 21st August 2025, if all extension options are taken.
six.3) Additional information
The contract is for 12 months with an option to extend for 4 x 12 months. The contract will be utilised by Leeds City Council. Interested parties can download the tender documentation from www.yortender.co.uk by using the scheme ID DN530269. Requests for documentation must not be made by telephone or email. The documentation must be completed and returned no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period, at this point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful tenderers to seek further briefing from the contracting authority before the contract is entered in to. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2015 no.102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision nor order the authority to amend any document and may award damages. If the contract has been entered in to the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested the court may only award damages once the contract has been entered into.