Section one: Contracting authority
one.1) Name and addresses
Cyngor Gwynedd
Swyddfeydd y Cyngor / Council Offices, Stryd y Castell / Castle Street
Caernarfon
LL55 1SE
Contact
Julie Evans Davies
JulieEvansDavies@gwynedd.llyw.cymru
Telephone
+44 01766771000
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
https://www.gwynedd.llyw.cymru
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Janitorial Supplies
two.1.2) Main CPV code
- 39800000 - Cleaning and polishing products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Gwynedd Council invites you to submit tenders in order to become the provider of cleaning products and janitorial supplies for services accross the Council.
The Council are seeking a supplier(s) with the ability to prove value for money and efficiency.
In order to ensure that we meet the needs of each individual service, the tender is divided into 5 Lots.
two.1.5) Estimated total value
Value excluding VAT: £1,950,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Education
Lot No
1
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Cleaning and janitorial supplies for our Educational Department, bulk and ad hoc orders.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months + 12 months possible
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Ad hoc cleaning equipment and other non core items allowed
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Property
Lot No
2
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Cleaning products for our Property Department
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months + 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
cleaning equipment and non core items allowed
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Leisure
Lot No
3
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Cleaning producrs for Byw'n Iach Cyf who run our Leisure Centres
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months + 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Cleaning equipment and other non core items allowed
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Care Homes
Lot No
4
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Cleaning products for our Care Homes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months + 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Cleaning equipment and non core item allowed
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Highways (including public toilets)
Lot No
5
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Cleaning products for our Highways Section (including public toilets)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months + 12months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Cleaning equipment and other non core items allowed
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Insurance requirement and experience, please see documentation and qualifying and technical envelope for futher information.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Council may utilise the credit report to assess the qualifyingl score,a defintiion of high risk under the Supplier Evaluation Risk Rating (SER) category will mean that your application will be rejected at the qualifying envelope.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
see documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148334
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Voluntary social value with be scored. Please refer to the separate TOMS Social Value Guidance Amended Cleaning in the attachment area within etenderwales.
(WA Ref:148334)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom