Scope
Reference
DN804035
Description
Worcester City Council is inviting Tenders for the provision of Event Security and Stewarding according to the details within the attached specification. The initial contract period will be for three years with the option to extend for a further two years. The contract price shall remain fixed for the entire duration of the contract. Please see procurement documents for further details.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 5 April 2029
- Possible extension to 5 April 2030
- 4 years
Description of possible extension:
Option to extend for a further 12 months.
Options
The right to additional purchases while the contract is valid.
Contract includes event stewarding and security for un planned ad hoc events.
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKG12 - Worcestershire
Participation
Conditions of participation
Suitability assessment questionnaire is included in the invitation to tender pack.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 February 2026, 12:00pm
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
The Council is using the Proactis Procurement Portal for the Procurement Process: https://procontract.due-north.com/Login ("the Procurement Portal").
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Q.A1 Event delivery (20%) Q.A2 Recruitment, training, continuity of service and provision of suitably qualified and experienced personnel (10%) Q.A3 Evidence of providing services for other events (15%)... |
Quality | 70.00% |
| Price | Price |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Worcester City Council
- Public Procurement Organisation Number: PWCP-1821-QDRP
The Guildhall
Worcester
WR1 2EY
United Kingdom
Email: procurement@worcester.gov.uk
Website: http://www.worcester.gov.uk/
Region: UKG12 - Worcestershire
Organisation type: Public authority - sub-central government