Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Telephone
+44 2890973026
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2110/21 - Contract for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services
Reference number
QUB/2110/21
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract is for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services to Queen's University Belfast.The contract is divided into lots as follows:• Lot 1: Fume Cupboards, Extraction Systems and Clean Rooms• Lot 2: Microbiological Safety Cabinets• Lot 3: Cat III Containment LabsServices include the provision of planned and reactive maintenance to a range of Local Exhaust Ventilation (LEV) Plant across the campus. Other services such as decommissioning, re-sitting and recommissioning of LEV Plant may also be required.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £839,094
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms
Lot No
1
two.2.2) Additional CPV code(s)
- 39714110 - Extraction ventilators
- 39141500 - Fume cupboards
- 45259000 - Repair and maintenance of plant
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to, Lot 1: Fume Cupboards, Extractions Systems and Clean Rooms. The scope of this contract includes the following:-• Planned preventative maintenance to;Fume Cupboards, Econ Units, Radioactive Fume Cabinets and Safe Change Units, Fume Hoods, Fume Canopies, Laminar/Wet Bench/Down Flow Hoods, Extract Systems/ Extraction Arms etc., Clean Room• Reactive Maintenance – 24-hour callout and repair service.• Decommissioning, re-siting and recommissioning of Fume Cupboards and LEV Equipment.• Supply, installation and commissioning of Fume Cupboards and LEV Equipment.This Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing Fume Cupboards and LEV Equipment.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Microbiological Safety Cabinets
Lot No
2
two.2.2) Additional CPV code(s)
- 39714110 - Extraction ventilators
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to,Lot 2: Microbiological Safety Cabinets. The scope of this Contract includes the following:-• Planned Preventative Maintenance of Microbiological Safety Cabinets.• Reactive Maintenance – 24-hour callout and repair service.• Decommissioning, re-siting and recommissioning of Safety Cabinets.• Supply, installation and commissioning of Safety Cabinets.This Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing LEV Plant including Microbiological Safety Cabinets.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend its duration by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Maintenance Services to Cat III Containment Lab
Lot No
3
two.2.2) Additional CPV code(s)
- 39714110 - Extraction ventilators
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to, Lot 3: Category III Containment Laboratories (Cat III Labs). The scope of this contract includes the following:-• Planned preventative maintenance of Cat III Labs.• Reactive maintenance - repairs and a 24 hour call out service.• Re-commissioning of Cat III labs e.g. after refurbishment.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020192
Section five. Award of contract
Contract No
QUB/2110/21
Lot No
1
Title
Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Duct & Scientific Services Ltd
Unit 4, LEO, Ballinderry road
Lisburn
BT28 2BP
Telephone
+44 2892669220
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI040992
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £450,000
Total value of the contract/lot: £507,000
Section five. Award of contract
Contract No
QUB/2110/21
Lot No
2
Title
Provision of Maintenance Services to Microbiological Safety Cabinets
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Duct & Scientific Services Ltd
Unit 4, LEO, Ballinderry road
Lisburn
BT28 2BP
Telephone
+44 2892669220
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI040992
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £280,656
Section five. Award of contract
Contract No
QUB/2110/21
Lot No
3
Title
Provision of Maintenance Services to Cat III Containment Labs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Duct & Scientific Services Ltd
Unit 4, LEO, Ballinderry road
Lisburn
BT28 2BP
Telephone
+44 2892669220
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI040992
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £30,000
Total value of the contract/lot: £51,438
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.