Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association
King Street
Aberdeen
AB241SL
Contact
Claire McEleny
claire.mceleny@langstane-ha.co.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Langstane Housing Association - Domestic and Commercial Gas and Heat Pump Servicing and Maintenance and Reactive Repairs
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
Langstane Housing Association are procuring a contractor, or contractors, who will undertake Annual gas servicing including “wet” electrical heating systems (domestic and commercial; Servicing of commercial heating systems; Servicing and reactive repairs of air source heat pumps; Maintenance, servicing and replacement where appropriate of smoke detectors, CO2 detectors; Reactive repairs and maintenance to commercial heating systems inclusive of boiler plants; Reactive repairs to Gas Central Heating Installations systems (various boiler types, and flues (domestic and commercial); Out of Hours emergency call out service and one off boiler replacements.
two.1.5) Estimated total value
Value excluding VAT: £1,695,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Aberdeenshire
Lot No
2
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42511110 - Heat pumps
- 45343210 - CO2 fire-extinguishing equipment installation work
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeenshire
two.2.4) Description of the procurement
Langstane Housing Association are procuring a contractor, or contractors, who will undertake annual gas servicing including “wet” electrical heating systems (domestic and commercial); servicing of commercial heating systems; servicing and reactive repairs of air source heat pumps; Maintenance, servicing and replacement where appropriate of smoke detectors, CO2 detectors; Reactive repairs and maintenance to commercial heating systems inclusive of boiler plants; reactive repairs to Gas Central Heating Installations systems (various boiler types, and flues (domestic and commercial); out of Hours emergency call out service; one off boiler replacement
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £555,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 1 year extensions
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community Benefits will be required
two.2) Description
two.2.1) Title
Moray
Lot No
3
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42511110 - Heat pumps
- 45343210 - CO2 fire-extinguishing equipment installation work
two.2.3) Place of performance
NUTS codes
- UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
Main site or place of performance
Moray
two.2.4) Description of the procurement
Langstane Housing Association are procuring a contractor, or contractors, who will undertake annual gas servicing including “wet” electrical heating systems (domestic and commercial); servicing of commercial heating systems; servicing and reactive repairs of air source heat pumps; Maintenance, servicing and replacement where appropriate of smoke detectors, CO2 detectors; Reactive repairs and maintenance to commercial heating systems inclusive of boiler plants; reactive repairs to Gas Central Heating Installations systems (various boiler types, and flues (domestic and commercial); out of Hours emergency call out service; one off boiler replacement
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £295,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 1 year extensions
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community Benefits are required
two.2) Description
two.2.1) Title
Aberdeen City
Lot No
1
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42160000 - Boiler installations
- 42511110 - Heat pumps
- 45343210 - CO2 fire-extinguishing equipment installation work
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen
two.2.4) Description of the procurement
Langstane Housing Association are procuring a contractor, or contractors, who will undertake annual gas servicing including “wet” electrical heating systems (domestic and commercial); servicing of commercial heating systems; servicing and reactive repairs of air source heat pumps; Maintenance, servicing and replacement where appropriate of smoke detectors, CO2 detectors; reactive repairs and maintenance to commercial heating systems inclusive of boiler plants; reactive repairs to Gas Central Heating Installations systems (various boiler types, and flues (domestic and commercial); out of Hours emergency call out service; one off boiler replacement
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £845,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Plus 2 x 1 year extensions
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community Benefits will be required as part of this contract
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Membership of. NICEIC/ SELECT and Gas Safe and MCS Certification or equivalents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Minimum Turnover
3 years signed annual accounts
Ratios
Minimum level(s) of standards possibly required
Average annual turnover over the last 3 years must be at least:
Lot 1 GBP338,000
Lot 2 GPB222,000
Lot 3 GPB118,000
If applying for more than one lot, then the sum of the amounts above.
Current assets/Current Liabilities must be at least 1.0 in the last 2 years
Total Assets – Total Liabilities must be positive in the last 2 years
three.1.3) Technical and professional ability
List and brief description of selection criteria
Past experience
Minimum level(s) of standards possibly required
Contractors will be required to provide 2 examples of a similar scope, size and nature, within the last 5 years that demonstrate that they have the relevant experience to deliver the works. Works must have been on-going for more than six months.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 April 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 April 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Community benefits will be required.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=685313.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will be relevant and proportionate to the value of each lot.
(SC Ref:685313)
style="external">https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=685313
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom