Section one: Contracting authority/entity
one.1) Name and addresses
Lisburn and Castlereagh City Council
Island Civic Centre Lagan Valley Island The Island
Lisburn
BT27 4RL
Contact
Kathryn Cahill
kathryn.cahill@lisburncastlereagh.gov.uk
Telephone
+44 2892509268
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T21/22-051 LCCC Mechanical Services
two.1.2) Main CPV code
- 71333000 - Mechanical engineering services
two.1.3) Type of contract
Services
two.1.4) Short description
Lisburn and Castlereagh City Council has a number of properties and built environment assets which, require both planned and unplanned maintenance. While individual maintenance requirements can be unpredictable, the amount of money available to be spent maintaining the Councils’ built environment assets tends not to vary dramatically from year to year. The various Council functions are divided into a number of departments. The maintenance of most property and built environment assets comes under the aegis of either the Council’s Assets: Estates, Building Maintenance or Construction Services. This Tender opportunity aims to enable a list of appropriately competent Mechanical Contractors to be appointed to carry out a range of maintenance and new installations under contract
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0E - Lisburn and Castlereagh
two.2.4) Description of the procurement
Lisburn and Castlereagh City Council has a number of properties and built environment assets which, require both planned and unplanned maintenance. While individual maintenance requirements can be unpredictable, the amount of money available to be spent maintaining the Councils’ built environment assets tends not to vary dramatically from year to year. The various Council functions are divided into a number of departments. The maintenance of most property and built environment assets comes under the aegis of either the Council’s Assets: Estates, Building Maintenance or Construction Services. This Tender opportunity aims to enable a list of appropriately competent Mechanical Contractors to be appointed to carry out a range of maintenance and new installations under contract
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This relates to the variation of an existing contract which was procured under the PCR2015, where top 3 contractors were awarded a place on the contract. Proposed cost increases to the existing contract are attributable to fluctuation in RPI and the on-going increasing costs associated with fuel, energy, materials and staffing costs. The contract allows for a further three periods of 12 months each, acceptance of same is at the sole discretion of the Council. The council are content that it is reasonable to assume that contractors would not have foreseen the current cost increases in delivering services under the contract at time of tendering.
This variation is permitted by Regulation 72(1)(c) of the Public Contracts Regulations 2015 (c) where all of the following conditions are fulfilled:— (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 April 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Anderson Mechanical Services
Armagh
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
Internet address
http://www.andersonmechanical.net
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.01 / Highest offer: £500,000 taken into consideration
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 April 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Hutton ME Services Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.01 / Highest offer: £500,000 taken into consideration
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 April 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irwins ME Ltd
Craigavon
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.01 / Highest offer: £500,000 taken into consideration
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 April 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
JF H Dowds
Ballymoney
Country
United Kingdom
NUTS code
- UKN0F - Mid and East Antrim
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.01 / Highest offer: £500,000 taken into consideration
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 April 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Source Air Conditioning Electrical Services Ltd
Newtownabbey
Country
United Kingdom
NUTS code
- UKN0D - Antrim and Newtownabbey
Internet address
https://www.sourceairni.co.uk/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £0.01 / Highest offer: £500,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
the Lisburn and Castlereagh City Council
Lisburn
Country
United Kingdom