Section one: Contracting authority/entity
one.1) Name and addresses
Clyde Valley Housing Association Limited
50 Scott Street
Motherwell
ML1 1PN
Telephone
+44 1698268855
Fax
+44 1698268855
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Landscape Maintenance Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
Main site or place of performance
Lanarkshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of landscaping services including grass cutting and shrub maintenance within common areas of housing estates.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 250-685733
Section five. Award of contract/concession
Contract No
685733
Title
Landscape Maintenance Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
4 February 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Tivoli Group Ltd
Riverside Offices, Mountbatten Way,
Congleton
CW12 1DY
Telephone
+44 01563548061
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £160,000
Section six. Complementary information
six.3) Additional information
Contract awarded to Tivoli Services in 2017 for 3 years with the option for two one-year extensions.
Modification Notice for extension of contract with Tivoli Services. This is a 6 month extension to an existing contract (685733). A full procurement exercise will be undertaken for a new 3-year contract during the course of the next few months. Prior Information Notice has been released - document number on PCS is 685309.
(SC Ref:685738)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
4 Beckford Street
Hamilton
ML3 0BT
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 77314000 - Grounds maintenance services
seven.1.3) Place of performance
NUTS code
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
Main site or place of performance
Lanarkshire
seven.1.4) Description of the procurement:
Provision of landscaping services including grass cutting and shrub maintenance within common areas of housing estates.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2022
End date
30 September 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£160,000
seven.1.7) Name and address of the contractor/concessionaire
Tivoli Group Ltd
Riverside Offices, Mountbatten Way,
Congleton
CW12 1DY
Telephone
+44 01563548061
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification Notice for extension of contract with Tivoli Services. This is a 6 month extension to an existing contract (685733). A full procurement exercise will be undertaken for a new 3-year contract during the course of the next few months. Prior Information Notice has been released - document number on PCS is 685309.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Clyde Valley Group entered into discussions with Scottish Procurement Alliance in October 2021 to award a number of contracts through their framework agreements. During the process of awarding a contract for the provision of landscaping services, SPA were unable to find a suitable supplier, with none of the companies on the framework being willing or able to take on the contract. This became apparent to CVG in February 2022. CVG took legal advice and, in order to maintain services to customers, entered into discussions with the incumbent contractor around an extension under the unforeseen circumstances exception (2015 Regs – Regulation 72(1)(c)). This is a 6 month extension to cover the spring and summer growing periods. A full procurement exercise will be undertaken for a new 3-year contract during the course of the next few months. Prior Information Notice has been released - document number on PCS is 685309.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,390,000
Total contract value after the modifications
Value excluding VAT: £1,555,000