Section one: Contracting authority/entity
one.1) Name and addresses
Black Country Healthcare NHS Foundation Trust
Trafalgar House, 47-49 King Street, 2nd Floor,
Dudley
DY2 8PS
Contact
Emma Marshall
Telephone
+44 1212276183
Country
United Kingdom
Region code
UKG36 - Dudley
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Patient Record
Reference number
1050-17-MH
two.1.2) Main CPV code
- 48814200 - Patient-administration system
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Electronic Patient Record
two.2.3) Place of performance
NUTS codes
- UKG36 - Dudley
Main site or place of performance
Dudley, Walsall, Wolverhampton and Sandwell
two.2.4) Description of the procurement at the time of conclusion of the contract:
Electronic Patient Record
The procurement of the Electronic Patient Record (EPR) system provided the Black Country region with a single system for mental health, children young people and families and learning disabilities services.
At the conclusion of the original contract the nature of the services (all electronic via EPR system) included: Patient search and Registration, Clinical Records, Referrals, Asessment and Review, Caseload Management, Care Programme Approach, Care Planning, Care Clusters, Treatment and Clinical Activity, Admissions/Discharges/Transfers, Clinic Scheduling, Clinic Booking. The original contract also included: System Configuration and Testing, Data Migration, Development of Training Material, Medical Staff Training and Go Live Support.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
15 May 2019
End date
14 May 2029
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
1050-17-MH
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 May 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Access Group
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,182,698
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48814200 - Patient-administration system
seven.1.2) Additional CPV code(s)
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKG36 - Dudley
Main site or place of performance
Dudley, Walsall, Wolverhampton and Sandwell
seven.1.4) Description of the procurement:
Electronic Patient Record.
The procurement of the Electronic Patient Record (EPR) system provided the Black Country region with a single system for mental health, children young people and families and learning disabilities services.
At the conclusion of the original contract the nature of the services (all electronic via EPR system) included: Patient search and Registration, Clinical Records, Referrals, Asessment and Review, Caseload Management, Care Programme Approach, Care Planning, Care Clusters, Treatment and Clinical Activity, Admissions/Discharges/Transfers, Clinic Scheduling, Clinic Booking. The original contract also included: System Configuration and Testing, Data Migration, Development of Training Material, Medical Staff Training and Go Live Support.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
15 May 2019
End date
14 May 2029
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£4,182,698
seven.1.7) Name and address of the contractor/concessionaire
The Access Group
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Contract Change Notices for:
EPR integration with Outlook Calendar, EPR Text Messaging, 750 additional EPR Licences, EPR mobile solution, MS Teams/VOIP functionality, EPR electronic document distribution, Scanning historical records - Document API and Scanning historical records - Bulk document upload.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The contract change notices are all inline with the mandated requirement of achieving frontline digitisation. The additional modules are related to the existing services in the original contract and are being implemented to improve capability and efficiency. The modules are: EPR integration with Outlook Calendar, EPR Text Messaging, 750 additional EPR Licences, EPR mobile solution, MS Teams/VOIP functionality, EPR electronic document distribution, Scanning historical records - Document API and Scanning historical records - Bulk document upload.
Given the nature of both the current and additional services it is not possible for another contractor to deliver the additional services. This is because of the interchangeability and interoperability with the existing EPR system. If a change in contractor was attempted to provide the additional services, this would cause significant inconvenience and substantial duplication in costs.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £4,182,698
Total contract value after the modifications
Value excluding VAT: £5,399,228