Section one: Contracting authority
one.1) Name and addresses
British Council
1 Redman Place Stratford
London, E20 1JQ
Contact
sandra.banda@britishcoincil.org
Sandra.Banda@britishcouncil.org
Country
South Africa
NUTS code
ZA - South Africa
National registration number
209131
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/britishcouncil
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Registered Charity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2025_Dps_South Africa Exam Venues Tender
Reference number
BC/03775
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The British Council South Africa conducts Pen and Paper based as well as Computer Based Exams across South Africa. We are catering approximately 21 000 candidates per annum for which we require Exam Venues across South Africa. Main cities which we currently service are Johannesburg, Pretoria, Capetown, PE, Durban.We require exam venues in the category of schools, colleges, institute and /universities, and commercial venues in the enlisted cities / locations. If your venue is in these areas, you are requested to submit a response
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- ZA - South Africa
Main site or place of performance
This contract will be delivered in South Africa in Johannesburg, Pretoria, Cape Town, PE, Durban but will be managed from Johannesburg.
two.2.4) Description of the procurement
The British Council South Africa conducts Pen and Paper based as well as Computer Based Exams across South Africa. We are catering approximately 21 000 candidates per annum for which we require Exam Venues across South Africa. Main cities which we currently service are Johannesburg, Pretoria, Capetown, PE, Durban.We require exam venues in the category of schools, colleges, institute and /universities, and commercial venues in the enlisted cities / locations. If your venue is in these areas, you are requested to submit a response
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Subject to 2 renewals each not exceeding 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract has an option to extend for a further two years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
No special legal form is required but each supplier will be required to become jointly and severably responsible for the contract before acceptance
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2025
Local time
8:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 May 2025
four.2.7) Conditions for opening of tenders
Date
2 May 2025
Local time
12:00am
Place
online
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Suppliers who wish to express an interest and take part in the tender process will be required to register on our e-Tendering portal In-Tend hosted at https://in-tendhost.co.uk/britishcouncil.Once registered, bidders must log-in to the website where they can view the project and access the bidders pack and submit their return. Bidders will also be required to demonstrate their capability and `means of proof` will be required. These conditions are outlined in the ITT. The British Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
six.4) Procedures for review
six.4.1) Review body
The High Court Royal Courts of Justice
The Strand
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The British Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.