Tender

WDC-PP-10127 Warwick District Council Minor Civils Engineering Works

  • Warwick District Council

F02: Contract notice

Notice identifier: 2025/S 000-005919

Procurement identifier (OCID): ocds-h6vhtk-04e435

Published 19 February 2025, 3:36pm



Section one: Contracting authority

one.1) Name and addresses

Warwick District Council

Royal Pump Rooms, The Parade

Royal Leamington Spa

CV32 4AA

Contact

Irene Celis

Email

irene.celis@place-group.com

Telephone

+44 8452577050

Country

United Kingdom

NUTS code

UKG13 - Warwickshire

Internet address(es)

Main address

https://www.warwickdc.gov.uk/site/

Buyer's address

http://www.csw-jets.co.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://www.csw-jets.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://www.csw-jets.co.uk/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

WDC-PP-10127 Warwick District Council Minor Civils Engineering Works

Reference number

WDC - 21832

two.1.2) Main CPV code

  • 45200000 - Works for complete or part construction and civil engineering work

two.1.3) Type of contract

Works

two.1.4) Short description

The Asset Management Team look after corporate and domestic assets within the district. The team provides new, improvements, cyclical, planned and responsive maintenance support across many service areas within the council. The Warwick District Council (WDC) covers a diverse range of works including:• WDC assets, corporate and domestic including communal areas around• WDC surface and multi-storey car parks• WDC parks and open spaces• Non-highway access roads• Groundworks• Fencing• WDC owned assets within the public highway including, finger posts and signs, street name plates, bus shelters, street seats and bins.• Maintenance and repairs of approved cycle trails (training will be provided)Our aim is to ensure that the Council’s portfolio of assets is sufficient and capable of meeting the Council’s needs and objectives. We wish to assist the delivery of our target by promoting a low carbon/energy efficient District and ensure that service delivery demands can be met.

two.1.5) Estimated total value

Value excluding VAT: £12,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 45200000 - Works for complete or part construction and civil engineering work
  • 45220000 - Engineering works and construction works

two.2.3) Place of performance

NUTS codes
  • UKG13 - Warwickshire
Main site or place of performance

Warwick District Council

two.2.4) Description of the procurement

The Asset Management Team look after corporate and domestic assets within the district. The team provides new, improvements, cyclical, planned and responsive maintenance support across many service areas within the council. The Warwick District Council (WDC) covers a diverse range of works including:• WDC assets, corporate and domestic including communal areas around• WDC surface and multi-storey car parks• WDC parks and open spaces• Non-highway access roads• Groundworks• Fencing• WDC owned assets within the public highway including, finger posts and signs, street name plates, bus shelters, street seats and bins.• Maintenance and repairs of approved cycle trails (training will be provided)Our aim is to ensure that the Council’s portfolio of assets is sufficient and capable of meeting the Council’s needs and objectives. We wish to assist the delivery of our target by promoting a low carbon/energy efficient District and ensure that service delivery demands can be met.The Procurement ProcedureThis procurement will follow the competitive procedure with negotiation in accordance with the Public Contracts Regulations 2015.The Council reserve the right to award without negotiation on receipt of applicant’s initial submissions, or to enter into negotiations with applicants on any aspect of their submissions except for the Minimum Requirements and Award Criteria. The Council may use the negotiation procedure to improve applicants' initial submissions and may also be used to reduce the number of applicants invited to submit a best and final offer.During any possible negotiation stage, the procurement exercise will also consider variant bids which may ultimately prove to be a best fitting solution for the Council. All variant bids must be accompanied by a fully compliant bid/s to then be considered.Minimum Requirements of the Procurement Exercise (Non-Negotiable)Over the course of this procurement process the authorities will assess and will make award decisions following the Minimum Requirements stated below.A Successful Supplier will:• Assist Warwick District Council in meeting its obligations• Provide the Council with confidence in their ability to fulfil the specified provision• Satisfy the Council that its tendered response is financially sustainable for the term of the contract.• The Contractor will undertake both responsive and programmed maintenance and repairs with no minimum value order.• The Contractor will manage and maintain supply, storage, installation and disposal of materials and products.• The Contractor will provide training to employees appointed for any specialist products, services and equipment.• The Contractor will contribute with innovative ideas for added value.Areas for NegotiationThe following areas (including but not limited to) and anticipated to be negotiable between the Council and the Tenderer:• Liabilities• Risks• Service response timesOverview of the Council Warwick District Council is one of five district councils within the county of Warwickshire. The district covers four towns; Royal Leamington Spa, Warwick, Kenilworth and Whitnash, and numerous villages. The population served is in excess of 140,000, with approximately 60,000 domestic households.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £12,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As per the tendering documentation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

21 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Royal Court of Justice

Strand

London

WC2A 2LL

Country

United Kingdom