Section one: Contracting authority
one.1) Name and addresses
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
Contact
Mrs Tina Capewell
Telephone
+44 1782232952
Country
United Kingdom
NUTS code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplystokeandstaffs.proactishosting.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplystokeandstaffs.proactishosting.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Catering supplies and services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Venues Catering Framework - PGP/2020/1044*
Reference number
DN485552
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
This opportunity is being published by Stoke-on-Trent City Council.
In addition, the City Council is making LOT 1 of this framework available to external
customers.
It is proposed that LOT 1 OF THE framework be open to be accessed by external
customers.
As such, the value published is £1,600,000.00 – this is the projected approximate
combined value for Lot 1, Lot 2 and Lot 3. It is to be noted that Lot 1 does not fall
under Stoke-on-Trent City councils budgets, therefore this will be externally
funded. The Catering supplier will submit invoices for Lot 1 work to the City council
where a commission of 15% will be established and charged to the catering
provider. This commission is levied to not only cover the agency costs but also to recover the city councils cost of overheads associated with the event buildings space/buildings. This value has been included in the overall projected value of this
Framework to give tenderers the true potential values available to them under this
Framework Agreement.
Below are the projected values of individual Lots;
Lot 1 - A full range of catering services for all external events, ranging from full
banqueting to function - Approximate value per annum: £340k
Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the
City Council – Approximate value per annum: £50K
Lot 3 - Internal business meetings and conferences organised by or in partnership with
the City Council – Approximate value per annum: £10k
Please note that under this framework Stoke-on-Trent City Council gives NO
guarantee whatsoever as to future levels of business and the approximate value may
fluctuate in line with changing requirements. Any values provided are indicative and
not guaranteed
The framework is for a duration of 3 years with the option to extend for an additional
year from the agreed date of commencement.
Under this Framework Stoke-on-Trent City Council gives NO guarantee whatsoever as
to future levels of business.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - A full range of catering services for all external events, ranging from full
Lot No
1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot 1 - A full range of catering services for all external events, ranging from full
banqueting to function
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the
Lot No
2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the
City Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Internal business meetings and conferences organised by or in partnership with
Lot No
3
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot 3 - Internal business meetings and conferences organised by or in partnership with
the City Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
14 April 2022
Local time
12:00pm
Changed to:
Date
6 May 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Stoke-on-Trent City Council
Stoke on Trent
Telephone
+44 1782232952
Country
United Kingdom