Section one: Contracting authority/entity
one.1) Name and addresses
Glen Oaks Housing Association
3 Kilmuir Drive, Arden
Glasgow
G46 8BW
Contact
Cindy McNeill, Finance Director
Telephone
+44 1416380999
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Modification of Insurance & Related Services 2019-24 to March 2025
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 66512100 - Accident insurance services
- 66513000 - Legal insurance and all-risk insurance services
- 66513200 - Contractor's all-risk insurance services
- 66514110 - Motor vehicle insurance services
- 66515000 - Damage or loss insurance services
- 66515100 - Fire insurance services
- 66515300 - Weather and financial loss insurance services
- 66515410 - Financial loss insurance services
- 66516000 - Liability insurance services
- 66516100 - Motor vehicle liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66515200 - Property insurance services
- 66518100 - Insurance brokerage services
- 66513100 - Legal expenses insurance services
- 66515411 - Pecuniary loss insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow, Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The scope of the Contract includes insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general(non-life) insurances as required by Glen Oaks Housing Association for a period of 3 years (or periods of insurance)commencing 1.4.2019, with the option to extend by up to a further 2 years at Glen Oaks Housing Association's sole discretion.
Further to the previously advertised Contract Award Notice - Modification and having sought advice, to meet our statutory regulatory requirements as a Registered Social Landlord, these public contracts shall be modified and awarded under Regulation 72 (1) (c) utilising the Modification of contracts during their term “by circumstances Glen Oaks HA could not have foreseen”. Glen Oaks intends to extend the existing Insurance Provision contract due to end 31st March 2024 to the 31st March 2025 with Zurich Ltd who are the current insurance service Provider.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2019
End date
31 March 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 201-456873
Section five. Award of contract/concession
Contract No
2019/S 036-081885
Title
Modification of Insurance & Related Services 2019-24 to March 2025
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 February 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Zurich Municipal
The Eagle Building, 215 Bothwell Street
Glasgow
G2 7ED
Telephone
+44 7875888172
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £405,636
Section six. Complementary information
six.3) Additional information
The price indicated is the cost of the contract for the three-year duration.
(SC Ref:758918)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace
1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Fax
+44 1416385999
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UKM82 - Glasgow City
Main site or place of performance
Glasgow G36 & G53
seven.1.4) Description of the procurement:
Negotiated one year extension to existing contract to provide insurance services.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2024
End date
31 March 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£255,278
seven.1.7) Name and address of the contractor/concessionaire
Zurich Municipal
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Telephone
+44 7875888996
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
1 year extension to existing contract to provide insurance and related services, commencing 1st April 2024 until 31st March 2025.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This Modification Notice relates to the extension of the existing provision of general insurance and related services contract. Having sought advice, to meet our statutory regulatory requirements as a Registered Social Landlord, these public contracts shall be modified and awarded under Regulation 72 (1) (c) utilising the Modification of contracts during their term “by circumstances Glen Oaks Housing Association, could not have foreseen."
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £718,248
Total contract value after the modifications
Value excluding VAT: £973,526