Section one: Contracting authority
one.1) Name and addresses
THE NATIONAL ARCHIVES
RUSKIN AVENUE
RICHMOND
TW94DU
procurement@nationalarchives.gov.uk
Country
United Kingdom
NUTS code
UKI75 - Hounslow and Richmond upon Thames
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.contractsfinder.service.gov.uk/Notice/77a0b5d9-88d1-4662-b900-f5f444c1c2a1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contractsfinder.service.gov.uk/Notice/77a0b5d9-88d1-4662-b900-f5f444c1c2a1
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TECHNICAL BUILDING ARCHITECT SERVICES CALL-OFF CONTRACT
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
The objective of this tender exercise is to source a specialist technical Building Architect Services partner to support The National Archives' Estates team in the delivery of a range of capital projects. These projects will range from building fabric through to large mechanical plant. Therefore, we need a Building Architect partner that is able to offer a range of detailed technical support.
Our aim is to work in partnership with a supplier who will provide additional resources as and when required to complement The National Archives' existing Estates Capital Projects team, in key areas such as Building Architectural Design, Space Remodelling, Landscape Design, Project Appraisal, Project Monitoring, and Surveying Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building design, providing associated reports and drawings.
We intend to award a contract for a period of 3 years, with two additional extension options of 12 months each. We anticipate that the demand for these services over the duration of the initial three year contract period will not exceed a total expenditure of £500,000 excluding VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period.
Tender documentation is available upon request, from procurement@nationalarchives.gov.uk
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
The National Archives, Kew, Richmond TW9 4DU
two.2.4) Description of the procurement
The objective of this tender exercise is to source a specialist technical Building Architect Services partner to support The National Archives' Estates team in the delivery of a range of capital projects. These projects will range from building fabric through to large mechanical plant. Therefore, we need a Building Architect partner that is able to offer a range of detailed technical support.
Our aim is to work in partnership with a supplier who will provide additional resources as and when required to complement The National Archives' existing Estates Capital Projects team, in key areas such as Building Architectural Design, Space Remodelling, Landscape Design, Project Appraisal, Project Monitoring, and Surveying Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building design, providing associated reports and drawings.
We intend to award a contract for a period of 3 years, with two additional extension options of 12 months each. We anticipate that the demand for these services over the duration of the initial three year contract period will not exceed a total expenditure of £500,000 excluding VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period.
Tender documentation is available upon request, from procurement@nationalarchives.gov.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two optional extension periods of 12 months each
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Two optional extension periods of 12 months each
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The National Archives
Kew
Richmond
TW9 4DU
procurement@nationalarchives.gov.uk
Country
United Kingdom