Section one: Contracting authority
one.1) Name and addresses
Post Office Limited
Finsbury Dials, 20 Finsbury St, London England
London
EC2Y 9AQ
Contact
Romano Castello
romano.castello@postoffice.co.uk
Country
United Kingdom
NUTS code
UKZZZ - Extra-Regio NUTS 3
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Postal Service
one.5) Main activity
Other activity
Postal Service
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Strapping Machine Maintenance + Consumables Agreement
Reference number
AA1241
two.1.2) Main CPV code
- 30123630 - Coin-wrapping machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
Post Office Limited (POL) has a requirement to count and strap bank notes for Bank of England and Scottish banks, across 3 UK centres as part of our obligations as a member of the NCS.
POL has an estate of 12 existing Automatic strapping Machines in its cash centres that require ongoing maintenance and servicing in line with OEM recommendations.
POL require the option to replace failed equipment with new ASM?s and/or seek to increase the number of machines held in the estate.
POL may also require the provision for short term equipment hire
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £15,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
? Cash Centre - London
? Cash Centre -Birmingham
? Cash Centre -Glasgow
? Swindon Stock centre
two.2.4) Description of the procurement
Preliminary Market Consultations
There are three main players in the market that could fulfil our requirements, Siat Spa (the incumbent), Kite Packaging and Southgate Packaging (who provide the service to RM)
Procurement believe that this is a representative cohort of suppliers who will wish to bid for this opportunity .
Approach
The estimated total contract value exclusive of VAT is under the current threshold.
Procurement will seek at least three quotes from the market to ensure fair competition
In considering the procurement we have decided to include the consumable element in the tender along with the maintenance element. This procurement will be for 2 lots:
1. Maintenance of the existing/New Strapping Machines, including parts and new equipment supply as required.
2. Supply of strapping machine consumables for existing and any new equipment.
two.2.5) Award criteria
Quality criterion - Name: Quality - Technical Requirements / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Preliminary Market Consultations
There are three main players in the market that could fulfil our requirements, Siat Spa (the incumbent), Kite Packaging and Southgate Packaging (who provide the service to RM)
Procurement believe that this is a representative cohort of suppliers who will wish to bid for this opportunity .
Approach
The estimated total contract value exclusive of VAT is under the current threshold.
Procurement will seek at least three quotes from the market to ensure fair competition
In considering the procurement we have decided to include the consumable element in the tender along with the maintenance element. This procurement will be for 2 lots:
1. Maintenance of the existing/New Strapping Machines, including parts and new equipment supply as required.
2. Supply of strapping machine consumables for existing and any new equipment.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
AA1241
Title
Strapping Machine Maintenance + Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Southgate Packaging Limited
Sterling House, Hamlin Way, Hardwick Narrows Industrial Estate,
Kings Lynn,
PE30 4NG
tim.huetson@southgateglobal.com
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
National registration number
05910826
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £150,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Post Office Limites
Finsbury Dials, 20 Finsbury Street,
London,
N19 4EG
romano.castello@postoffice.co.uk
Country
United Kingdom