Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Procurement Department, Council HQ, London Road
Kilmarnock
KA3 7BU
Contact
Maxine Baird
maxine.baird@east-ayrshire.gov.uk
Telephone
+44 7436565174
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation and Maintenance of Person Lifting Equipment
Reference number
PS/23/38
two.1.2) Main CPV code
- 44115600 - Stairlifts
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council require to establish a contract with a Service Provider(s) in relation to the Supply, Installation and Maintenance of Person Lifting Equipment throughout East Ayrshire over a contract term of 3 years, with 2 one-year extension options. This contract is divided into Lots and providers can bid on as many Lots as they wish.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Stairlifts
Lot No
1
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
General Services included within Lot 1 shall include - The surveying of domestic properties for the installation of stairlifts and the provision of stairlifts for same; the supply and installation of new and reconditioned stair lifts; re-siting and re-fitting of stair lifts; removal, inspection and storage of stairlifts and refurbishment/recycling of stair lifts for reinstallation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ceiling Track Hoists
Lot No
2
two.2.2) Additional CPV code(s)
- 42416300 - Hoists
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
General Services included within Lot 2 shall include - The surveying of domestic properties for ceiling track hoist installations and the provision of quotations for same; the supply and installation of new and reconditioned ceiling track hoists; re-siting and re-fitting of ceiling track hoists and removal, inspection, refurbishment/recycling and storage of ceiling track hoists
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Servicing, Maintenance and Repair
Lot No
3
two.2.2) Additional CPV code(s)
- 44115600 - Stairlifts
- 42400000 - Lifting and handling equipment and parts
- 42410000 - Lifting and handling equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
General services included in Lot 3 include the service, maintenance and repair of the following - new and reconditioned stair lifts (straight and curved) and through-floor lifts, external step-lifts and stair-lifts
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 further one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Provider(s) must be a member of British Healthcare Trades Association (BHTA), Lift and Escalator Industry Association (LEIA) or equivalent.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to ITT documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 June 2024
four.2.7) Conditions for opening of tenders
Date
27 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3, 4 or 5 years dependent on extension options
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
It should be noted that the deadline for expressions of interest is 12:00 noon on 24 March 2024 and the deadline for actual submission of
tender is 12:00 noon on 27 March 2024.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26007 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Clause 8.4 of the ITT document states ‘The Service Provider(s) shall reimburse the Council 1% of total spend per Lot in the form of a Community Benefit Fund’. In addition, in the attachment area of this ITT on PCS-T, Method Statement (A) must be completed and returned. Answers to Question 11 should detail what community benefits will be provided in the East Ayrshire area which will enhance and assist the community.
(SC Ref:758866)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace Court
St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
East Ayrshire Council
Procurement Department, Council HQ, London Road
Kilmarnock
KA3 7BU
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom