Section one: Contracting authority/entity
one.1) Name and addresses
Cabinet Office
70 Whitehall
LONDON
SW1A2AS
supplier@crowncommercial.gov.uk
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Support, Hosting and Maintenance Services for ePIMS System
Reference number
CCIT23A00
two.1.2) Main CPV code
- 48600000 - Database and operating software package
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
e-PIMS, the Electronic Property Information Mapping Service is the central database of government central civil Estate properties and land. It records the precise location of property, along with information such as landlord details, lease data and usage. The contract is for provision of support, hosting and maintenance for e-PIMS. The contract was a call-off contract awarded under Crown Commercial Service's G-Cloud 13 Framework Agreement. (NB Find a Tender would not allow us to insert G-Cloud 13 ref: 2022/S 000-034940 below and instead we entered the ref for G-Cloud 12 at section iv2.1)
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
18
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 225-554990
Section five. Award of contract/concession
Contract No
CCIT23A00
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 September 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Corporate Document Services Limited
Riverside House, 7 Canal Wharf
Leeds
LS11 5AS
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
02925653
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £728,813
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court, Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48600000 - Database and operating software package
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
e-PIMS, the Electronic Property Information Mapping Service is the central database of government central civil Estate properties and land. It records the precise location of property, along with information such as landlord details, lease data and usage. The contract is for provision of support, hosting and maintenance for e-PIMS.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
18
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£908,248
seven.1.7) Name and address of the contractor/concessionaire
Corporate Document Services Limited
Leeds
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
Companies House
02925653
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification relates to the provision of additional data metrics and delivery of reports and dashboards to support access to property intelligence.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Cabinet Office considers that the amendments set out in this VTN are permitted pursuant to Regulation 72(1)(b) of the Public Contracts Regulations 2015 (PCR), which permits the modification of contracts without a new procurement procedure in the following circumstances:
for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £728,813
Total contract value after the modifications
Value excluding VAT: £908,248