Section one: Contracting authority
one.1) Name and addresses
Liverpool John Moores University
Exchange Station, Tithebarn Street
Liverpool
L2 2QP
Contact
Katherine Orme
purchaseorderqueries@ljmu.ac.uk
Country
United Kingdom
NUTS code
UKD72 - Liverpool
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/ljmu/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/ljmu/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Exchange Station Cleaning Services
Reference number
LJMU 2335
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender exercise is for cleaning services for Exchange Station. Exchange Station Tithebarn Street Liverpool L2 2QP UK To access the ITT document for further information, please register with the In-Tend system at: https://in-tendhost.co.uk/ljmu/aspx/Home
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
1.2 Background Information
Exchange Station is a landlord owned building located at:
Tithebarn Street
Liverpool
L2 2QP
The building has offices for a variety of different organisations, with LJMU holding tenancy for the biggest space for Professional Services staff. There is also a foyer with a coffee shop and various meeting rooms, however, this tender exercise is for cleaning services for the LJMU areas of the building only. Please see Appendix 4 - Exchange Station LJMU Floor Plans, to see the space that LJMU colleagues occupy.
The LJMU departments that occupy this building are:
• Student Recruitment & Admissions (Ground Floor)
• International Relations (Ground Floor)
• Research & Innovation Services (First Floor)
• Academic Registry (First Floor)
• Student Futures (First Floor)
• IT Services (Second Floor)
• Teaching & Learning Academy (Second Floor)
• Estate Development & Campus Services (Second Floor)
• Safety, Health and Environment (Second Floor)
• HR (Second Floor)
• Legal Services (Second Floor)
• Public Health Institute (Third Floor)
LJMU hold a lease at Exchange Station until 2027 at present.
1.3 Specification
Please see Appendix 1 - Exchange Station Cleaning Specification and Appendix 2 - Standard Specification Cleaning Frequencies which are provided as separate document. This can be accessed at:
https://in-tendhost.co.uk/ljmu/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 March 2024
End date
30 September 2027
This contract is subject to renewal
Yes
Description of renewals
The preliminary date for the contract to end is 30th September 2027 in line with the lease ending on the areas held by LJMU of the building, however this date may change/be postponed and therefore we may require the cleaning services for longer. We won't know this until closer to the lease end date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 March 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Liverpool John Moores University
Liverpool
Country
United Kingdom