Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Hayley Samson
hayley.samson@cumberland.gov.uk
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Closed Landfill Sites Monitoring and Maintenance 2024-2027
Reference number
DN701589
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland Council (the Council) Waste Service team has responsibility for managing and monitoring thirty five (35) closed landfill sites (Sites) spread across both Cumberland Council and Westmorland and Furness (the Councils). Twenty Seven (27) of those landfills are classified as non-permitted with the remaining eight (8) classified as permitted landfill sites. All sites are subject to Environment Agency regulatory compliance under the Contaminated Land (England) (Amendment) Regulations 2012. Sites that hold an Environmental Permit (Permitted Sites) are also subject to the Environmental Permitting Regulations (England and Wales) Regulations 2016 and the European Union (Withdrawal) Act 2018.
A contract of three (3) years (from 1st April 2024) is to be procured to manage and maintain these sites.
The Contract shall be divided into two separate Lots (determined by authorities borders) and will cover four (4) areas of activity: Environmental monitoring of landfill gas emissions; quality of controlled waters; and leachate treatment, quality and migrations within the Sites and adjoining land within 250 meters of the boundary of the Site; and routine and non-routine maintenance.
Details of current expenditure are indicative only and the Council does not guarantee any spend against this Contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £495,000
two.2) Description
two.2.1) Title
Cumberland Sites
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Service Provider will be responsible for the management and maintenance of the Sites detailed below and in the tender documents.
The Service Provider shall provide the following services in respect of all thirty five (35) existing Sites as detailed within Schedule 13.a:
i) routine maintenance;
ii) reactive (non-routine) maintenance:
iii) environmental monitoring;
iv) electricity and waste management;
v) leachate treatment and disposal; and
vi) emergency response.
2.3 Schedule 13.b identifies on a map of the name and location of each Site and location within the authorities of Cumberland Council. Whilst the Contract will incorporate the maintenance and monitoring of all Sites, split between the Councils of Cumberland Council, and Westmorland and Furness Council; the level of maintenance and monitoring required is dependent on whether the Site is owned by the Councils or leased from the site owner and the type of material previously disposed of at the Site.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Westmorland and Furness Sites
Lot No
2
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Service Provider will be responsible for the management and maintenance of the Sites detailed below and in the tender documents.
The Service Provider shall provide the following services in respect of all thirty five (35) existing Sites as detailed within Schedule 13.a:
i) routine maintenance;
ii) reactive (non-routine) maintenance:
iii) environmental monitoring;
iv) electricity and waste management;
v) leachate treatment and disposal; and
vi) emergency response.
2.3 Schedule 13.b identifies on a map of the name and location of each Site and location within the authorities of Westmorland and Furness Council. Whilst the Contract will incorporate the maintenance and monitoring of all Sites, split between the Councils of Cumberland Council, and Westmorland and Furness Council; the level of maintenance and monitoring required is dependent on whether the Site is owned by the Councils or leased from the site owner and the type of material previously disposed of at the Site.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035330
Section five. Award of contract
Lot No
1
Title
Closed Landfill Sites Monitoring and Maintenance 2024-2027 - Cumberland Sites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Initial Projects Ltd
Wolverhampton
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £320,000 / Highest offer: £372,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Closed Landfill Sites Monitoring and Maintenance 2024-2027 - Westmorland and Furness Sites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Initial Projects Ltd
Wolverhampton
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £290,000 / Highest offer: £317,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom