Scope
Reference
DN804021
Description
This CFP procurement will consist of two separate stages
Stage 1 - PSQ (conditions of participation)
Stage 2 - ITT
Responses (CPQ Responses) to this selection questionnaire (CPQ) will be used in the first step of selecting suitably qualified and experienced consultants (Participants) to be invited to tender. It is intended that the Client will shortlist a maximum of 5 Participants per Lot, to be invited to submit tenders / initial tenders in line with section 20(4)(a) of the Act. Those bidders will have met all requirements including the pass / fail questions and be in the top 5 after LiveWest have evaluated the scored submissions. Only those bidders will be shortlisted for stage 2 (ITT).
In the event that Participants score within 1 point of the 5th highest scoring Participant, LiveWest Homes Limited reserves the right to shortlist all additional Participants who have passed all 'pass / fail' requirements and are within 1 mark of the 5th highest scoring Participant. In the event that LiveWest Homes Limited exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
Total value (estimated)
- £6,700,000 excluding VAT
- £8,040,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Description of possible extension:
Each LiveWest contract will be for an initial term of 3 years with an option to extend for 2 years
Main procurement category
Services
CPV classifications
- 71240000 - Architectural, engineering and planning services
- 71250000 - Architectural, engineering and surveying services
- 71314000 - Energy and related services
- 71315000 - Building services
- 77100000 - Agricultural services
Contract locations
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
LiveWest are looking for Retrofit consultants (Lot 1) and Principal Designer consultants (Lot 2), to help aid in the delivery of our C by 2028 programme and get LiveWest ready to transition to Net Zero.
To deliver this service we will appoint a maximum of two contractors (1 Retrofit Consultant and 1 Principal Designer CDM) for a period of 3 years with an option to extend for 2 years
Lot 1. Retrofit Consultants
Description
Lot 1 Retrofit Consultancy services - all regions
Lot value (estimated)
- £6,200,000 excluding VAT
- £7,440,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Principal Designers
Description
Lot 2 Principal Designer services - all regions
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Retrofit Consultants
Lot 2. Principal Designers
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 February 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Award criteria
Lot 1. Retrofit Consultants
| Name | Description | Type |
|---|---|---|
| Quality | Will be stated within the ITT - 2nd stage (not applicable for stage 1) |
Quality |
| Price | Will be stated within the ITT - 2nd stage (not applicable for stage 1) |
Price |
Weighting description
Quality & Price
Lot 2. Principal Designers
| Name | Description | Type |
|---|---|---|
| Quality | Will be stated within the ITT - 2nd stage (not applicable for stage 1) |
Quality |
| Price | Will be stated within the ITT - 2nd stage (not applicable for stage 1) |
Price |
Weighting description
Quality and Price
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The information provided in this notice will apply to the LiveWest contract part of this procurement only
LiveWest Homes Limited are looking to:
A) appoint a retrofit consultant to deliver the business's aim of all properties being at EPC C by 2028 and appoint a Principal Designer to ensure that LiveWest are compliant with its requirements
B) and also establish (under a separate but linked notice) a framework of retrofit consultants and Principal Designers for current and future members of Advantage South West
in a single joint procurement process.
Due to FTS notice linking restrictions, this notice could not be formally linked to the ASW notice but it is linked - see notice reference above
Contracting authority
LiveWest Homes Limited
- Public Procurement Organisation Number: PCRN-5716-MJRP
1 Wellington Way
Exeter
EX5 2FZ
United Kingdom
Contact name: Phillip Blackmore
Telephone: +44 3001238080
Email: phillip.blackmore@livewest.co.uk
Website: https://www.livewest.co.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government