Scope
Description
Background
Greatness Recreation Ground has become more and more popular as a local open space facility. It is developing from an original open space recreation ground into a more formal park. This is likely to only increase with a neighbouring development of approximately 900 dwellings to be started within the next five years.
It is also the home of the very successful Sevenoaks Town Football Club, which brings many visitors to the park. During 2026 the football club's new pavilion is due to be completed.
Bearing in mind all these changes Sevenoaks Town Council carried out a community survey relating to the future of the open space and its facilities.
From the responses it was clear that the current Outdoor Gym Equipment which has been in place for fifteen years needed to be reviewed and upgraded. Following consultation, it was also agreed to move its location to enable users to access without crossing the field. The new location will also be closer to the new pavilion which will have toilets and a café.
Key Points
1. The tender is for new outdoor gym equipment installed on safety surface.
2. Minimum of three pieces of equipment.
3. To create a wetpour base under each piece of equipment which compiles with BSEN 1176 and has a minimum guarantee of 2 years but preferably longer. A maintenance plan is a desirable extra service we would like. The product should have been tested in accordance with BS EN 1177 and BS EN 7188.
4. Timetable
• May 2026 public consultation on preferred options
A1 size image of outdoor gym to be provided.
• July 2026 appointment of contractor
• October 2026 installation
5. Size of Outdoor Gym Area
Existing: Approx 11.5m length x 7.3m width
New: Approx 11.5m length x 7.3 width, with scope for reduction depending on scale of proposed equipment
6. Only tenderers with a current API (Association of Play Industries) membership will be considered for the project.
7. A site visit is advised in preparation of your tender to assess access etc.
Budget for the Project
Maximum budget for the play area project is £20,000.
Total value (estimated)
- £20,000 excluding VAT
- £24,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 1 August 2026
- 1 month, 1 day
Main procurement category
Works
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
Contract locations
- UKJ - South East (England)
Participation
This procurement is reserved for
Suppliers from Kent
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
28 February 2026, 11:59pm
Submission address and any special instructions
Please email tenders to rfo@sevenoakstown.gov.uk
Tenders may be submitted electronically
No
Award criteria
The contract will be evaluated on the following basis:
Complete written tender
Trade references
Best Value for Equipment
Price
Feedback from Public
Maintenance requirements
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
STC Tender Letter - Outdoor Gym Equipment (4 GE).docx
Tender Letter
Tender Questionnaire - Outside Gym.docx
Tender Questionnaire
Contracting authority
Sevenoaks Town Council
- Public Procurement Organisation Number: PWRT-7368-MNDD
Sevenoaks Town Council Offices, Bradbourne Vale Road, Sevenoaks, Kent, TN13 3QG
sevenoaks
TN13 3QG
United Kingdom
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government