Tender

Supply of Sensory Equipment and Associated Services Y23060

  • Kent County Council (t/a Procurement Services)

F02: Contract notice

Notice identifier: 2025/S 000-005741

Procurement identifier (OCID): ocds-h6vhtk-04e3ae

Published 19 February 2025, 10:05am



Section one: Contracting authority

one.1) Name and addresses

Kent County Council (t/a Procurement Services)

1 Abbey Wood Road, Kings Hill

West Malling

ME19 4YT

Email

csgprocurement@csltd.org.uk

Telephone

+44 8081685808

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://www.commercialservices.org.uk/

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Educational-equipment./R3546E4AVP

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Supply of Sensory Equipment and Associated Services Y23060

Reference number

Y23060

two.1.2) Main CPV code

  • 39162000 - Educational equipment

two.1.3) Type of contract

Supplies

two.1.4) Short description

This Framework Agreement is open to all public sector organisations and has been split into three (3) LOTs;

LOT 1 – Sensory Rooms and Spaces.

LOT 2 – Sensory Pools.

LOT 3 – Sensory Gardens.

two.1.5) Estimated total value

Value excluding VAT: £30,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Sensory Rooms and Spaces

Lot No

1

two.2.2) Additional CPV code(s)

  • 33693000 - Other therapeutic products
  • 37500000 - Games and toys; fairground amusements
  • 39162100 - Teaching equipment
  • 33192000 - Medical furniture
  • 39151300 - Modular furniture
  • 31500000 - Lighting equipment and electric lamps
  • 39143113 - Specialist soft furnishings

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

To provide a turnkey solution for public bodies who wish to create sensory rooms and spaces, that can be used by all ages, can cater for a range of conditions, and can provide calming, de-escalation, immersive, interactive, dark and portable environments, to include, but not limited to;

•Multisensory

•Protective padding

•Sensory furniture

•Sensory lighting

•Sensory toys

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £10,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

All Public Bodies will have access to this Framework Agreement with the agreement with the

Contracting Authority. Those organisations who wish to access this Framework Agreement

are detailed in the Invitation to Tender document.

two.2) Description

two.2.1) Title

Sensory Pools

Lot No

2

two.2.2) Additional CPV code(s)

  • 43324100 - Equipment for swimming pools
  • 80340000 - Special education services
  • 33693000 - Other therapeutic products
  • 39151000 - Miscellaneous furniture
  • 42416300 - Hoists

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

To provide a turnkey solution for public bodies who wish to purchase sensory pools, that can be used by all ages, and can cater for a range of conditions, to include, but not limited to;

•Fibre optic effects projectors

•Hydrotherapy pool lighting

•LED colour wash lighting

•Sensory pool

•Sound equipment

•Water resistant speakers

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £10,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

All Public Bodies will have access to this Framework Agreement with the agreement with the

Contracting Authority. Those organisations who wish to access this Framework Agreement

are detailed in the Invitation to Tender document.

two.2) Description

two.2.1) Title

Sensory Gardens

Lot No

3

two.2.2) Additional CPV code(s)

  • 45316100 - Installation of outdoor illumination equipment
  • 16160000 - Miscellaneous gardening equipment
  • 39142000 - Garden furniture
  • 03451000 - Plants

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

To provide a turnkey solution for public bodies who wish to create sensory gardens, that can be used by all ages, and can cater for a range of conditions, to include, but not limited to;

•Outdoor furnishings

•Outdoor interactive sensory products

•Outdoor planting

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £10,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

All Public Bodies will have access to this Framework Agreement with the agreement with the

Contracting Authority. Those organisations who wish to access this Framework Agreement

are detailed in the Invitation to Tender document.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

8 April 2025

Local time

2:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

8 April 2025

Local time

2:15pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling:-Educational-equipment./R3546E4AVP

To respond to this opportunity, please click here:

https://csg.delta-esourcing.com/respond/R3546E4AVP

GO Reference: GO-2025218-PRO-29474102

six.4) Procedures for review

six.4.1) Review body

Kent County Council (t/a Procurement Services)

1 Abbey Wood Road

West Malling

ME19 4YT

Email

csgprocurement@csltd.org.uk

Telephone

+44 8081685808

Country

United Kingdom

Internet address

https://www.commercialservices.org.uk/

six.4.2) Body responsible for mediation procedures

Commercial Services

1 Abbey Wood Road, Kings Hill

West Malling

ME19 4YT

Email

csgprocurement@csltd.org.uk

Telephone

+44 8081685808

Country

United Kingdom

Internet address

https://www.commercialservices.org.uk/