- Scope of the procurement
- Lot 1. 1A.1 - East Region Inner
- Lot 2. 1A.2 - East Outer Region
- Lot 3. 1B.1 - South Region Inner
- Lot 4. 1B.2 - South Region Outer
- Lot 5. 1C.1 - West Region North Hub
- Lot 6. 1C.2 - West Region Outer Hub
- Lot 7. 1C.3 - West Region SW Hub
- Lot 8. 2 - Tree Consultancy
- Lot 3A. - East Region
- Lot 3B. - South Region
- Lot 11. 3C. - West Region
Section one: Contracting authority
one.1) Name and addresses
LONDON & QUADRANT HOUSING TRUST LIMITED
29-35 West Ham Lane
LONDON
E154PH
Contact
Procurement
Telephone
+44 3004569998
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/lqgroup
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/lqgroup
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/lqgroup
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/lqgroup
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance and Tree Services
Reference number
EST00242
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
London and Quadrant is seeking suitably qualified and experienced suppliers to provide Grounds Maintenance and Tree Services across its estates. The will include the provision of a range of grounds maintenance and tree management services split into 3 Disciplines across 11 Lots:
Discipline 1 - Grounds Maintenance
Discipline 2 - Tree Consultancy
Discipline 3 - Tree Maintenance
two.1.5) Estimated total value
Value excluding VAT: £44,415,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Grounds Maintenance - Tenderers may submit a bid for one, several or all Lots, but should note that they will not be awarded more than two (2) Lots and not more than one (1) Lot per Region.
Tree Maintenance - Tenderers may submit a bid for one, several or all Lots, but should note that they will not be awarded more than one (1) Lot.
Tenderers cannot win more than two (2) Lots in total across all three disciplines.
two.2) Description
two.2.1) Title
1A.1 - East Region Inner
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
To be confirmed in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years
two.2) Description
two.2.1) Title
1A.2 - East Outer Region
Lot No
2
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details available in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
1B.1 - South Region Inner
Lot No
3
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Detailed to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
1B.2 - South Region Outer
Lot No
4
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
1C.1 - West Region North Hub
Lot No
5
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
1C.2 - West Region Outer Hub
Lot No
6
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
1C.3 - West Region SW Hub
Lot No
7
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Grounds Maintenance
• Grass cutting removing excess arisings
• Grass maintenance to include weed control, litter and leaf removal
• Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
• Pruning and hedge cutting
• Replanting
• Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
• Maintain and report on hard surface condition and safety, carrying out minor repairs
• Inspect all external surfaces, structures and features reporting on their condition
• External litter removal and bin emptying
• Graffiti removal
• Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
• Minor tree care
• Dilapidation repair work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 14
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Fourteen (14) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 1A.1 to 1C.3. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
2 - Tree Consultancy
Lot No
8
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Tree Consultancy
• Site Safety/Defect surveys (Phase One)
• Detailed site surveys
• Reactive site inspections
• Individual tree inspections/internal decay investigations
• Woodland management planning to meet L&Q responsibilities
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Five (5) highest ranked Applicants for the Tree Consultancy discipline to submit a tender for Lot 2. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
Lot 3A. - East Region
Lot No
9
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Tree Maintenance
• Crown lifting to clear roads, footpaths and property access.
• Tree pruning to abate encroachment to buildings/property.
• Removal of dead or declining trees or other significant defects.
• Cyclical Pollarding/Basal growth removal.
• Woodland management works to include coppicing/thinning etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
Lot 3B. - South Region
Lot No
10
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Tree Maintenance
• Crown lifting to clear roads, footpaths and property access.
• Tree pruning to abate encroachment to buildings/property.
• Removal of dead or declining trees or other significant defects.
• Cyclical Pollarding/Basal growth removal.
• Woodland management works to include coppicing/thinning etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
two.2) Description
two.2.1) Title
3C. - West Region
Lot No
11
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Tree Maintenance
• Crown lifting to clear roads, footpaths and property access.
• Tree pruning to abate encroachment to buildings/property.
• Removal of dead or declining trees or other significant defects.
• Cyclical Pollarding/Basal growth removal.
• Woodland management works to include coppicing/thinning etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Details to be provided in 2028.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ.
However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
A full description of the requirements for an applicants Economic and financial standing are detailed in the SQ documents.
Minimum level(s) of standards possibly required
Applicants will be assessed against each Lot and will be excluded from bidding for Lots in which they fail to achieve a score of 150 or more using L&Q's 5 step evaluation model as detailed in the SQ documents. At contract award Tenderers will only be award contracts up to 1.5 x the value of their average turnover.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 April 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2028.
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom