Section one: Contracting authority/entity
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Harry Mattingly
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activities and Food Programme (HAF)
Reference number
DN764107
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Swindon Borough Council are looking to procure a Framework of providers to provide
services against the Holiday Activities and Food Programme (HAF).
Activity must take place only within the Spring, Summer and Winter school term holidays. All
sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible
children in attendance, at every session. Aged 4-16.
The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be
opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support
the development of resilience, character and wellbeing along with their wider educational
attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation
Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will
Page 4 to 9
be required to meet the HAF standards as defined by the DfE and outlined within the
Specification.
The initial contract term will be for 12 months with an option to extend for a further 3 years (3
periods of 12 months) for a potential total contract term of 4 years.
The estimated total of the initial term ( 12 months ) for the contract is £750,000 and the
total potential value of the contract is £3,000,000 ( 4 years )
Section six. Complementary information
six.6) Original notice reference
Notice number: 2025/S 000-005583
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Instead of
Date
18 March 2025
Local time
12:00pm
Read
Date
19 March 2025
Local time
12:00pm
Section number
IV.2.7
Instead of
Date
18 March 2025
Local time
12:00pm
Read
Date
19 March 2025
Local time
12:00pm
Section number
II.2.4
Instead of
Text
The Holiday Activities and Food Programme (HAF) Tender
Swindon Borough Council invites expressions of interest from suitably qualified and
experienced service providers for the provision of the Holiday Activities and Food
Programme (HAF).
Project Description
Page 5 to 9
Swindon Borough Council are looking to procure a Framework of providers to provide
services against the Holiday Activities and Food Programme (HAF).
Activity must take place only within the Spring, Summer and Winter school term holidays. All
sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible
children in attendance, at every session. Aged 4-16.
The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be
opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support
the development of resilience, character and wellbeing along with their wider educational
attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation
Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will
be required to meet the HAF standards as defined by the DfE and outlined within the
Specification.
Funding rates will be broken down by ‘Activity Type’, as outlined below (per booking, per
4-hour session):
Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual
booking:
Activity Type 1 Universal provision for primary school aged children £28
Activity Type 2 Universal provision for secondary school aged children £28
Activity Type 3 Specialist provision for children with targeted or specialist special
educational needs and / or disabilities (SEND). £75
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract,
www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to
the tender documents. In the event of difficulties registering as a supplier, please refer to the
System Administrator Proactis support team ProContractSuppliers@proactis.com
Page 6 to 9
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal
by 11th March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification
questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK
Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract
Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal,
https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is
the only portal that includes all the relevant documents required to respond to this
opportunity, bearing
Project Id: DN764107
No Tender submissions will be considered without completing the tender documents in full
including attachments and returning them in alignment with the instructions within the
tender documents.
Read
Text
The Holiday Activities and Food Programme (HAF) Tender
Swindon Borough Council invites expressions of interest from suitably qualified and
experienced service providers for the provision of the Holiday Activities and Food
Programme (HAF).
Project Description
Page 5 to 9
Swindon Borough Council are looking to procure a Framework of providers to provide
services against the Holiday Activities and Food Programme (HAF).
Activity must take place only within the Spring, Summer and Winter school term holidays. All
sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible
children in attendance, at every session. Aged 4-16.
The aims of the programme are to ensure children eligible for HAF are able to:
• Eat more healthily and have a greater knowledge of health and nutrition (there needs to be
opportunities families to learn about nutrition and advice on support available)
• Be more physically active, and partake in physical and enriching activities (which support
the development of resilience, character and wellbeing along with their wider educational
attainment)
• To socialise and be more engaged with schools and local services
• Make communities safer and combat social isolation
Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will
be required to meet the HAF standards as defined by the DfE and outlined within the
Specification.
Funding rates will be broken down by ‘Activity Type’, as outlined below (per booking, per
4-hour session):
Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual
booking:
Activity Type 1 Universal provision for primary school aged children £28
Activity Type 2 Universal provision for secondary school aged children £28
Activity Type 3 Specialist provision for children with targeted or specialist special
educational needs and / or disabilities (SEND). £75
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract,
www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to
the tender documents. In the event of difficulties registering as a supplier, please refer to the
System Administrator Proactis support team ProContractSuppliers@proactis.com
Page 6 to 9
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal
by 11th March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification
questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 19th March 2025, 1200 hrs UK
Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract
Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal,
https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is
the only portal that includes all the relevant documents required to respond to this
opportunity, bearing
Project Id: DN764107
No Tender submissions will be considered without completing the tender documents in full
including attachments and returning them in alignment with the instructions within the
tender documents.