Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
Telephone
+44 1313303596
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
01804 Provision of an Externally Hosted Online Recruitment System
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that the Scottish Prison Service (SPS) intends to contract with Oleeo PLC for the provision of an externally hosted online recruitment system for a period of 2 years.
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,979.38
two.2) Description
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79600000 - Recruitment services
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
All of Scotland.
two.2.4) Description of the procurement
The SPS has issued this VEAT notice in good faith and with the intention of issuing a new contract to Oleeo PLC for a period of 2 years, from 1st February 2021 until 31st January 2023. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: veat
two.2.7) Duration of the concession
Duration in months
24
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The SPS has a contract for an externally hosted online recruitment system with Oleeo PLC, which expires on 31st January 2021.
Going forward, SPS requires continued provision of a reliable, on-line recruitment system that supports the SPS Human Resources Directorate. For any new recruitment system, SPS anticipates a minimum lead time of 12 months for the end to end procurement process from strategy to acceptance testing. In addition, SPS would also have to maintain the parallel operation of the existing system to act as a backup should any new system encounter technical issues.
As a result of the impact of the current Covid-19 disruption on SPS operations, the work required to prepare for a new contract has been delayed. Awarding a new contract with the incumbent supplier for a period of time to cover the procurement and implementation of a new system would ensure continuity of service at a time of operational need for SPS. Covid-19 has placed additional pressure on SPS’s ability to recruit Prison Officers.
The Public Contracts (Scotland) Regulations 2015 33(1)(c) permits the award of a contract where for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with. Furthermore, the complex configuration and interface of SPS’s existing recruitment tool with other SPS applications, precludes competition in the short term for said technical reasons. A reasonable amount of time is required for SPS to engage with bidders in order for them to fully familiarise themselves with the SPS infrastructure and gain a better understanding of the requirements. This is in line with The Public Contracts (Scotland) Regulations 2015 33(1)(b).
The period for the new contract on the back of this VEAT notice will be for a maximum of 2 years, from 1st February 2021 to 31st January 2023, with no extension options. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022, opening up competition to the wider market as part of an OJEU Procedure.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 245-609142
Section five. Award of concession
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
11 December 2020
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Oleeo Plc
5-7 Bridgeworks, The Crescent
London
SW19 8DR
Telephone
+44 2082966153
Country
United Kingdom
NUTS code
- UKI6 - Outer London – South
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £1,979.38
Section six. Complementary information
six.3) Additional information
(SC Ref:754575)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court
27 Chambers Street
EH1 1LB
Country
United Kingdom