Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Almada Street
Hamilton
ML3 0AA
Contact
Linda Haggart
linda.haggart@southlanarkshire.gov.uk
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Air Conditioning & Air Handling Units
Reference number
SLC/PS/HTR/22/172
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Lanarkshire Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure:-
- Optimum performance of the equipment is achieved and maintained;
- Provision of thermal comfort levels for occupying staff are maintained; and
- Maintain equipment as per manufacturers recommendations.
Currently South Lanarkshire Council have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations. In addition, there are 8 continuous air quality monitoring stations within the South Lanarkshire area which require to be maintained to ensure the optimum efficiency of the equipment.
Properties maybe added or removed during the contract period.
The contract consists of:-
- Service and Maintenance visits.
- Pre-maintenance inspections, as and when required – prior to any new properties being added.
- Remedials - identified during a service visit.
- Call outs – 24 hour, 365 days per year.
All works and services are required to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer’s recommendations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £858,206.88
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire Council
two.2.4) Description of the procurement
South Lanarkshire Council's Procurement Service conducted an Open Tendering procedure via Public Contracts Scotland Tender (PCST).
The tender was published on 22 September 2022 with a closing date of 28 October 2022.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026523
Section five. Award of contract
Contract No
SLC/PS/HTR/22/172
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2023
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
diamond air conditioning limited
4A South Caldeen Road
Coatbridge
ML5 4EG
Telephone
+44 1236434514
Fax
+44 1236433366
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £858,206.88
Section six. Complementary information
six.3) Additional information
Community benefits are included in this requirement. For more information see:-https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
Diamond Air Conditioning Ltd have committed to the delivery of Community Benefits as offered within their response throughout the duration of the contract period and these will be monitored and recorded electronically.
(SC Ref:722549)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street,
Hamilton
ML3 0BT
hamiltoncivl@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595