Section one: Contracting authority
one.1) Name and addresses
Westward Housing Group
Templar House, Collett Way
Newton Abbot
TQ12 4PH
Contact
MRS Charlotte Dinen
procurement@westwardhousing.org.uk
Telephone
+44 1626247120
Country
United Kingdom
Region code
UKK - South West (England)
Internet address(es)
Main address
http://www.westwardhousing.org.uk/
Buyer's address
http://www.westwardhousing.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned Maintenance Program
Reference number
DN762081
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Tender to appoint a contractor to undertake maintenance work to our properties throughout the southwest.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
two.2) Description
two.2.1) Title
Planned Maintenance Program
Lot No
1
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The purpose of the proposed contract is to provide planned maintenance construction services to the Westward Housing Group property portfolio.
Core work areas will include and are not limited to:
• Planned external and internal decorations
• External masonry repairs
• Roof repairs
• Rainwater goods renewal
• All other planned maintenance tasks as are required.
The tender is divided into five Lots by geographical areas. A direct award will be made to one contractor for each area (lot) with no limit on the number of lots submitted that can be won.
Lot 1 West Cornwall to Bodmin (all TR postcodes)
Lot 2 Mid & East Cornwall and Plymouth (all PL postcodes)
Lot 3 South Devon (all TQ postcodes)
Lot 4 East Devon and Tiverton (EX1-17, EX24, & TA20-21)
Lot 5 North Devon (EX18-23 & EX31-39)
two.2.5) Award criteria
Quality criterion - Name: Quality and Experience / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned Maintenance Prgram
Lot No
2
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The purpose of the proposed contract is to provide planned maintenance construction services to the Westward Housing Group property portfolio.
Core work areas will include and are not limited to:
• Planned external and internal decorations
• External masonry repairs
• Roof repairs
• Rainwater goods renewal
• All other planned maintenance tasks as are required.
The tender is divided into five Lots by geographical areas. A direct award will be made to one contractor for each area (lot) with no limit on the number of lots submitted that can be won.
Lot 1 West Cornwall to Bodmin (all TR postcodes)
Lot 2 Mid & East Cornwall and Plymouth (all PL postcodes)
Lot 3 South Devon (all TQ postcodes)
Lot 4 East Devon and Tiverton (EX1-17, EX24, & TA20-21)
Lot 5 North Devon (EX18-23 & EX31-39)
two.2.5) Award criteria
Quality criterion - Name: Quality and Experience / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned Maintenance Program
Lot No
3
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The purpose of the proposed contract is to provide planned maintenance construction services to the Westward Housing Group property portfolio.
Core work areas will include and are not limited to:
• Planned external and internal decorations
• External masonry repairs
• Roof repairs
• Rainwater goods renewal
• All other planned maintenance tasks as are required.
The tender is divided into five Lots by geographical areas. A direct award will be made to one contractor for each area (lot) with no limit on the number of lots submitted that can be won.
Lot 1 West Cornwall to Bodmin (all TR postcodes)
Lot 2 Mid & East Cornwall and Plymouth (all PL postcodes)
Lot 3 South Devon (all TQ postcodes)
Lot 4 East Devon and Tiverton (EX1-17, EX24, & TA20-21)
Lot 5 North Devon (EX18-23 & EX31-39)
two.2.5) Award criteria
Quality criterion - Name: Quality and Experience / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned Maintenance Program
Lot No
4
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The purpose of the proposed contract is to provide planned maintenance construction services to the Westward Housing Group property portfolio.
Core work areas will include and are not limited to:
• Planned external and internal decorations
• External masonry repairs
• Roof repairs
• Rainwater goods renewal
• All other planned maintenance tasks as are required.
The tender is divided into five Lots by geographical areas. A direct award will be made to one contractor for each area (lot) with no limit on the number of lots submitted that can be won.
Lot 1 West Cornwall to Bodmin (all TR postcodes)
Lot 2 Mid & East Cornwall and Plymouth (all PL postcodes)
Lot 3 South Devon (all TQ postcodes)
Lot 4 East Devon and Tiverton (EX1-17, EX24, & TA20-21)
Lot 5 North Devon (EX18-23 & EX31-39)
two.2.5) Award criteria
Quality criterion - Name: Quality and Experience / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned Maintenance Program
Lot No
5
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The purpose of the proposed contract is to provide planned maintenance construction services to the Westward Housing Group property portfolio.
Core work areas will include and are not limited to:
• Planned external and internal decorations
• External masonry repairs
• Roof repairs
• Rainwater goods renewal
• All other planned maintenance tasks as are required.
The tender is divided into five Lots by geographical areas. A direct award will be made to one contractor for each area (lot) with no limit on the number of lots submitted that can be won.
Lot 1 West Cornwall to Bodmin (all TR postcodes)
Lot 2 Mid & East Cornwall and Plymouth (all PL postcodes)
Lot 3 South Devon (all TQ postcodes)
Lot 4 East Devon and Tiverton (EX1-17, EX24, & TA20-21)
Lot 5 North Devon (EX18-23 & EX31-39)
two.2.5) Award criteria
Quality criterion - Name: Quality and Experience / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-004287
Section five. Award of contract
Lot No
1
Title
Planned Maintenance Program
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Westcountry Maintenance Services
Bideford
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Planned Maintenance Program
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Chipping Sodbury
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
Section five. Award of contract
Lot No
3
Title
Planned Maintenance Program
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Chipping Sodbury
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
Section five. Award of contract
Lot No
4
Title
Planned Maintenance Program
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Chipping Sodbury
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
Section five. Award of contract
Lot No
5
Title
Planned Maintenance Program
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 May 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Westcountry Maintenance Services
Bideford
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £12,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK High Court
London
Country
United Kingdom