Section one: Contracting authority
one.1) Name and addresses
East Staffordshire Borough Council
Burton Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
Contact
Programmes and Transformation Team
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.eaststaffsbc.gov.uk
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GROUNDS MAINTENANCE SERVICES Comprising LOTS relating to: Grounds Maintenance; Cemetery Maintenance and Burials; Trees and Hedges
Reference number
2021/03/GM
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
East Staffordshire Borough Council is seeking organisations to provide grounds maintenance services including burials and emergency works.
There are three Lots:
Lot 1: Grounds Maintenance
Lot 2: Cemetery Grounds Maintenance and Burials
Lot 3: Trees and Hedges
The Authority is therefore seeking suitably qualified organisations to bid for a single Lot or a combination of Lots.
The proposed Contract is for an initial term of five (5) years with the option to extend for up to a further five (5) years.
The contract is due to commence from 1st November 2021.
two.1.5) Estimated total value
Value excluding VAT: £12,050,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Grounds Maintenance
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 45111240 - Ground-drainage work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
Lot 1 is a contract for an organisation to provide grounds maintenance services at the Authority’s open spaces in East Staffordshire including emergency works and winter gritting on Council car parks and land drainage.
This lot has particular focus on:
•Grass cutting and maintenance
•Pitch preparation and maintenance (leisure)
•Shrub bed maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Summer and spring beds and hanging baskets
•Chemical control
•Play site inspections and maintenance
•Furniture fittings and fences
•Litter picking
•Bin emptying and cleansing
•Filling and delivery of sandbags during flooding incidents
•Opening and locking of car park barriers
•Winter gritting
•Emergency works
•Land Drainage
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Selection criteria and selection methodology are fully detailed in the Procurement Documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6S23WV26XS
two.2) Description
two.2.1) Title
Cemetery Grounds Maintenance and Burials
Lot No
2
two.2.2) Additional CPV code(s)
- 45215400 - Cemetery works
- 98371100 - Cemetery services and cremation services
- 98371110 - Cemetery services
- 98371111 - Cemetery maintenance services
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
Lot 2 is a contract for an organisation to provide grounds maintenance services and burials at Stapenhill and Rolleston cemetery:
•Burial works
•Grass cutting and maintenance
•Shrub bed maintenance, reinstatement and new works
•Hedge maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Hanging baskets and planters
•Chemical control
•Furniture fittings and fences
•Litter picking
•Emptying and cleansing of litter bins
•Winter gritting
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,100
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Selection criteria and selection methodology are fully detailed in the Procurement Documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trees and Hedges
Lot No
3
two.2.2) Additional CPV code(s)
- 77340000 - Tree pruning and hedge trimming
- 77342000 - Hedge trimming
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
Lot 3 is a contract for an organisation to provide arboriculture services including emergency works:
•Hedge maintenance, reinstatement and new works
•Tree maintenance
•Emergency works
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £950,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Selection criteria and selection methodology are fully detailed in the Procurement Documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 May 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6S23WV26XS
GO Reference: GO-2021319-PRO-17958790
six.4) Procedures for review
six.4.1) Review body
East Staffordshire Borough Council
Burton Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
East Staffordshire Borough Council
Burton Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Follow the Council's Complaints Procedure. Information is available by visiting:
http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
six.4.4) Service from which information about the review procedure may be obtained
East Staffordshire Borough Council
Burton Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
andrea.davies@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
Internet address
http://www.eaststaffsbc.gov.uk/comments-compliments-complaints