Section one: Contracting authority
one.1) Name and addresses
The Riverside Group Ltd
2 Estuary Boulevard
Speke, Liverpool
L24 8RF
Contact
Barry Chapman
barry.chapman@riverside.org.uk
Country
United Kingdom
NUTS code
UKD72 - Liverpool
National registration number
30938R
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Source to Pay Cloud based Software solution
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The purpose of the new system(s) is to serve The Group, its subsidiaries and circa 2000 users, across the following business activities and processes.
eTendering
Supplier Management
Purchasing
Invoicing
Reporting
Governance & Control
two.1.5) Estimated total value
Value excluding VAT: £1,680,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
eTendering
Lot No
1
two.2.2) Additional CPV code(s)
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UKD72 - Liverpool
two.2.4) Description of the procurement
eTendering
Handling the full suite of procurement processes adhering to latest Public Contract Regulations 2015 (PCR) including; creating & publishing tenders on external sites / portals (Contracts Finder / Find a Tender), managing the tender evaluation process, contract award and sourcing new suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
5 Year initial Terms plus 2 optional 12 month extensions
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As per SQ document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
We have an optional system requirement for a supplier relationship management module. The optional questions within the tender will be used to decide upon the best option from amongst the successful suppliers in lot 1 or lot 2 to place the SRM module.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Purchase to Pay
Lot No
2
two.2.2) Additional CPV code(s)
- 48400000 - Business transaction and personal business software package
two.2.3) Place of performance
NUTS codes
- UKD72 - Liverpool
two.2.4) Description of the procurement
Purchase to Pay can be defined as the end-to-end value stream that encompasses all the activities required for TRG to obtain and pay for goods and services from other entities. These activities include the placement of orders, the verification that appropriate goods and services have been delivered, and finally the authorisation and release of payment. In addition to these core tasks, the overall value stream also includes the activities necessary to support the end-to-end process, such as supplier and master-data management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
5 Year initial Terms plus 2 optional 12 month extensions
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As per SQ document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
We have an optional system requirement for a supplier relationship management module. The optional questions within the tender will be used to decide upon the best option from amongst the successful suppliers in lot 1 or lot 2 to place the SRM module.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 April 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 May 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 7 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom