Section one: Contracting authority
one.1) Name and addresses
Northumbria Healthcare NHS Foundation Trust
County Hall
Morpeth
NE61 2EF
Contact
Sarah O'Donnell
Country
United Kingdom
Region code
UKC21 - Northumberland
Internet address(es)
Main address
https://www.northumbria.nhs.uk/
Buyer's address
https://www.northumbria.nhs.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NH1709 Digital Dental Management and EPR Software
two.1.2) Main CPV code
- 48814200 - Patient-administration system
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following:
• Referral management
• Diary and appointment management system
• Text reminder service
• Clinical record keeping
• Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites
• Automatic submission of completed courses of treatment to NHS BSA
• SNOMED coding
• Ability to analyse activity data
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following:
• Referral management
• Diary and appointment management system
• Text reminder service
• Clinical record keeping
• Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites
• Automatic submission of completed courses of treatment to NHS BSA
• SNOMED coding
• Ability to analyse activity data
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
5 x 12 month additional extension periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 June 2025
four.2.7) Conditions for opening of tenders
Date
20 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Northumbria Healthcare NHS Foundation Trust
7/8 Silverfox Way
Newcastle upon Tyne
Ne27 0QJ
Country
United Kingdom