Section one: Contracting authority
one.1) Name and addresses
East Riding of Yorkshire Council
Cross Street
BEVERLEY
HU179BA
Contact
Julie Tierney
julie.tierney@eastriding.gov.uk
Country
United Kingdom
Region code
UKE12 - East Riding of Yorkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.eastriding.gov.uk/
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Service Contract for the Maintenance, Periodic Inspection, Servicing and Replacement of Catering Equipment (Lotted Contract)
Reference number
55171
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The East Riding of Yorkshire Council has over 150 sites, with a variety of catering appliances, of varying size, type and complexity. The contract will cover the periodic inspection, servicing and maintenance of catering equipment that are the responsibility of the East Riding of Yorkshire Council, in order to meet its requirements under the following legislation/standards: The Health and Safety at Work Act, The Gas Safety (Installation and Use) Regulations, Electricity at Work Act, The Provision and Use of Work Equipment Regulations, Building Regulations Part J, Control of Pollution (Oil storage) Regulations, and Environment Protection Act.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,624,000
two.2) Description
two.2.1) Title
Gas Catering Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 39721410 - Gas appliances
- 50531200 - Gas appliance maintenance services
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 423 items of Natural Gas/LPG catering equipment and 90 gas proving systems in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 4%
Quality criterion - Name: Call Out/ Reactive Maintenance / Weighting: 4%
Quality criterion - Name: Contract Management / Weighting: 4%
Quality criterion - Name: Method Statement 1 / Weighting: 8%
Quality criterion - Name: Method Statement 2 / Weighting: 8%
Quality criterion - Name: Method Statement 3 / Weighting: 8%
Quality criterion - Name: Waste and Carbon Reduction / Weighting: 2%
Quality criterion - Name: Social Value / Weighting: 2%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Electrical Catering Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 50000000 - Repair and maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance of approx. 400 items of electrical catering equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 4%
Quality criterion - Name: Call Out/ Reactive Maintenance / Weighting: 4%
Quality criterion - Name: Contract Management / Weighting: 4%
Quality criterion - Name: Method Statement 1 / Weighting: 12%
Quality criterion - Name: Method Statement 2 / Weighting: 12%
Quality criterion - Name: Waste and Carbon Reduction / Weighting: 2%
Quality criterion - Name: Social Value / Weighting: 2%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Refrigeration Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
- 39711120 - Freezers
- 39711130 - Refrigerators
- 45331231 - Installation work of refrigeration equipment
- 50883000 - Repair and maintenance services of catering equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 143 items of Kitchen Refrigeration equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. Annual storage of emergency/ re-usable equipment is also required for this Lot. A small number of installations/ modifications/additions may also be required under this contract.
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 4%
Quality criterion - Name: Call Out/ Reactive Maintenance / Weighting: 4%
Quality criterion - Name: Contract Management / Weighting: 4%
Quality criterion - Name: Method Statement 1 / Weighting: 8%
Quality criterion - Name: Method Statement 2 / Weighting: 8%
Quality criterion - Name: Method Statement 3 / Weighting: 8%
Quality criterion - Name: Waste and Carbon Reduction / Weighting: 2%
Quality criterion - Name: Social Value / Weighting: 2%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Specialist Combination Ovens
Lot No
4
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 42340000 - Non-domestic ovens
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 112 items of Rational Gas/Electric combination ovens in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 4%
Quality criterion - Name: Call Out/ Reactive Maintenance / Weighting: 4%
Quality criterion - Name: Contract Management / Weighting: 4%
Quality criterion - Name: Method Statement 1 / Weighting: 8%
Quality criterion - Name: Method Statement 2 / Weighting: 8%
Quality criterion - Name: Method Statement 3 / Weighting: 8%
Quality criterion - Name: Waste and Carbon Reduction / Weighting: 2%
Quality criterion - Name: Social Value / Weighting: 2%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Tea Boilers/ Water Chillers
Lot No
5
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 50531100 - Repair and maintenance services of boilers
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 169 Tea Boilers and 80 Water Chillers in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Quality criterion - Name: Resources / Weighting: 4%
Quality criterion - Name: Call Out/ Reactive Maintenance / Weighting: 4%
Quality criterion - Name: Contract Management / Weighting: 4%
Quality criterion - Name: Method Statement 1 / Weighting: 8%
Quality criterion - Name: Method Statement 2 / Weighting: 8%
Quality criterion - Name: Method Statement 3 / Weighting: 8%
Quality criterion - Name: Waste and Carbon Reduction / Weighting: 2%
Quality criterion - Name: Social Value / Weighting: 2%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-030015
Section five. Award of contract
Contract No
55171
Lot No
1
Title
Gas Catering Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Acme Facilities Group
Westminster
Country
United Kingdom
NUTS code
- UKI - London
Companies House
00863661
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £684,000
Total value of the contract/lot: £684,000
Section five. Award of contract
Lot No
2
Title
Electrical Catering Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The ACME Facilities Group
Westminster
Country
United Kingdom
NUTS code
- UKI - London
Companies House
00863661
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £684,000
Total value of the contract/lot: £684,000
Section five. Award of contract
Lot No
3
Title
Refrigeration Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Airco Refrigeration and Air Conditioning Ltd
Hull
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
03418561
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £570,000
Total value of the contract/lot: £570,000
Section five. Award of contract
Lot No
4
Title
Specialist Combination Ovens
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The ACME Facilities Group
Westminster
Country
United Kingdom
NUTS code
- UKI - London
Companies House
00863661
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,212,000
Total value of the contract/lot: £1,212,000
Section five. Award of contract
Lot No
5
Title
Tea Boilers/ Water Chillers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Airco Refrigeration and Air Conditioning Ltd
Hull
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
03418561
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £474,000
Total value of the contract/lot: £474,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Riding of Yorkshire Council
Beverley
Country
United Kingdom