Section one: Contracting authority
one.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
Contact
Lisa Evans
Telephone
+44 7966230649
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
https://www.swansea.gov.uk/dobusinesswithcouncil
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract For The Supply And Delivery Of Green Bags With Tag
Reference number
CCS-21-297
two.1.2) Main CPV code
- 19640000 - Polythene waste and refuse sacks and bags
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tender advertising Two Lots:-
Lot 1 Delivery Option - no later than 4 weeks from first order
Lot 2 Delivery Option - no later than 16 weeks from first order
The council is seeking to enter into a contract with a suitably competent contractor for Green Plastic Refuse Recycling Sack With Tag.
Green (translucent) Recycling Sack 430mm x 685mm x 810mm x 30 micron (or bi-modular polymer equivalent e.g. Bi Modal Plus) printed one side in black, perforated on a roll of 26, banded by either paper or elastic, supplied with a single use re-order tag stating “more bags please” within the roll, supplied securely packaged on 4 way entry wooden pallets. These sacks are used to collect empty glass bottles and jars, tins, cans, and used paper/cardboard.
Sample Green Bags with Tags must be provided and received by the tender closing of Thursday 31st March 2022 at 12:00 noon. Adequately labelled as samples for the tender.
two.1.5) Estimated total value
Value excluding VAT: £0.01
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Delivery Option - no later than 4 weeks from first order
Lot No
1
two.2.2) Additional CPV code(s)
- 19640000 - Polythene waste and refuse sacks and bags
- 90514000 - Refuse recycling services
- 42914000 - Recycling equipment
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
City and County of Swansea, Unit 1 - Ynys Court, Ferryboat Close, Llansamlet Swansea SA6 8QN
two.2.4) Description of the procurement
Lot 1 Delivery Option - no later than 4 weeks from first order
Sack should be of a sufficiently robust and fit for purpose to be utilised for domestic food waste collections. Sacks deemed to be insufficiently robust and not fit for purpose to be utilised for the relevant waste collections will be rejected.
Sample Green Bags with Tags must be provided BY 31/03/2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
6
This contract is subject to renewal
Yes
Description of renewals
with option to extend up to 36 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council’s Minimum order quantity for this tender is 10 million bags with tags, the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags
two.2) Description
two.2.1) Title
Lot 2 Delivery Option - no later than 16 weeks from first order
Lot No
2
two.2.2) Additional CPV code(s)
- 42914000 - Recycling equipment
- 19640000 - Polythene waste and refuse sacks and bags
- 90514000 - Refuse recycling services
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
City and County of Swansea, Unit 1 - Ynys Court, Ferryboat Close, Llansamlet Swansea SA6 8QN
two.2.4) Description of the procurement
Lot 2 Delivery Option - no later than 16 weeks from first order
Sack should be of a sufficiently robust and fit for purpose to be utilised for domestic food waste collections. Sacks deemed to be insufficiently robust and not fit for purpose to be utilised for the relevant waste collections will be rejected.
Sample Green Bags with Tags must be provided BY 31/03/2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
6
This contract is subject to renewal
Yes
Description of renewals
With an option to extend for up to 36 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council’s Minimum order quantity for this tender is 10 million bags with tags, the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags .
Actual quantities required will vary, these are estimate quantities.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Lot 1 Delivery Option - no later than 4 weeks from first order
Lot 2 Delivery Option - no later than 16 weeks from first order
The Council’s Minimum order quantity for this tender is 10 million bags with tags , the minimum order for LOT 1 will be 2 Million bags with tags and the minimum order for LOT 2 will be 8 Million bags with tags. These are indicative quantities based on previous usage and a projection has been made of the usage. Actual quantities required will vary.
Order will be on a “Call-Off” basis, we are happy to give commitment with an Order of the total requirements and provide a call-off schedule for monthly deliveries as agreed. The Council shall liaise with the successful bidder to develop a delivery schedule to ensure that sufficient supply is maintained at all times.
Sample Green Bags with Tags must be provided and received by the tender closing of Thursday 31st March 2022 at 12:00 noon. Labelled as samples for the tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Contract Period 6 months, with an option to extend for up to 36 months.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
We have supplied the current graphics of the Swansea Council Logo as above. Please request the most up-to-date graphics of the Swansea Council Logo prior to manufacture of green bags.
Each roll/pack shall contain a Re-Order Tag (wording to be agreed in Welsh and English) suitable to be easily attached to the Green Plastic Sacks. The tag needs to be of suitable robustness to prevent it disintegrating in use. Size of tag to be 238mm x 70mm
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114648
(WA Ref:114648)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Procurement Department,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Telephone
+44 7966230649
Country
United Kingdom