Scope
Reference
DN509932
Description
The Council of the London Borough of Waltham Forest ("the Authority") is seeking Tenders from suitably experienced and qualified organisations for the Framework Agreement for the Provision of Short Breaks Services for Children with Disabilities Living in the London Borough of Waltham Forest ("the Framework"). The Framework shall commence on 1st April 2021 and, subject to satisfactory performance, shall continue up to and including 31st March 2026 ("the Framework Period"). The Council reserves the right to re-open the Framework Agreement and appoint new Service Providers during the Framework Period either (i) every six (6) months, or (ii) under circumstances where a need for service requirement cannot be provided for by existing Service Providers already party to the Framework Agreement, at the Council's sole discretion. The Authority is seeking to appoint multiple providers who can deliver good quality, safe, efficient and enjoyable activities to particular individuals assessed by the Authority as being eligible for Short Breaks Services under the provisions of the Care Act 2014, the Children Act 1989, the Equality Act 2010 and the Children and Families Act 2014.
The Framework is split into four (4) Lots:-
Lot 1: Outreach Support The service is primarily focussed on delivering personalised 1:1 support both in the family home and enabling children and young people with disabilities to access and use universal services offered to all children and young people.
Lot 2: Group Activities The provision of group activities and services that can deliver and meet the needs and requirements of children and young people with a disability.
Lot 3: Overnight Stays Away from Home The delivery of overnight Short Breaks delivered at any point in a suitable residential style setting within easy access of children and young people and their parents living in the London Borough of Waltham Forest.
Lot 4: Other Short Breaks Services / Activities This covers services that cannot be classified as outreach support or group activities under the Framework (in the above Lots).
Commercial tool
Establishes a framework
Total value (estimated)
- £2,236,000 excluding VAT
- £2,683,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 31 March 2026
- 30 days
Main procurement category
Services
CPV classifications
- 85312000 - Social work services without accommodation
Contract locations
- UKI53 - Redbridge and Waltham Forest
Lot constraints
Description of how multiple lots may be awarded:
Organisations are permitted to tender for any one (1) or more Lots for which they consider they are suitably qualified and experienced. Organisations shall be aware however that appointment to each Lot will be evaluated separately. Therefore, appointment to one Lot of the Framework will not automatically mean the organisation is appointed to any other Lot for which it submitted a Tender.
Lot 1. Out Reach Support
Description
The service is primarily focussed on delivering personalised 1:1 support both in the family home and enabling children and young people with disabilities to access and use universal services offered to all children and young people.
Lot value (estimated)
- £715,520 excluding VAT
- £894,400 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Group Activities
Description
The provision of group activities and services that can deliver and meet the needs and requirements of children and young people with a disability.
Lot value (estimated)
- £715,520 excluding VAT
- £894,400 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Overnight Stays Away from Home
Description
The delivery of overnight Short Breaks delivered at any point in a suitable residential style setting within easy access of children and young people and their parents living in the London Borough of Waltham Forest.
Lot value (estimated)
- £178,880 excluding VAT
- £223,600 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Other Short Break Services / Activities
Description
This covers services that cannot be classified as outreach support or group activities under the Framework (in the above Lots).
Lot value (estimated)
- £178,880 excluding VAT
- £223,600 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Council of the London Borough of Waltham Forest ("the Authority") is seeking Tenders from suitably experienced and qualified organisations for the Framework Agreement for the Provision of Short Breaks Services for Children with Disabilities Living in the London Borough of Waltham Forest ("the Framework"). The Framework shall commence on 1st April 2021 and, subject to satisfactory performance, shall continue up to and including 31st March 2026 ("the Framework Period"). The Council reserves the right to re-open the Framework Agreement and appoint new Service Providers during the Framework Period either (i) every six (6) months, or (ii) under circumstances where a need for service requirement cannot be provided for by existing Service Providers already party to the Framework Agreement, at the Council's sole discretion. The Authority is seeking to appoint multiple providers who can deliver good quality, safe, efficient and enjoyable activities to particular individuals assessed by the Authority as being eligible for Short Breaks Services under the provisions of the Care Act 2014, the Children Act 1989, the Equality Act 2010 and the Children and Families Act 2014.
The Framework is split into four (4) Lots:-
Lot 1: Outreach Support The service is primarily focussed on delivering personalised 1:1 support both in the family home and enabling children and young people with disabilities to access and use universal services offered to all children and young people.
Lot 2: Group Activities The provision of group activities and services that can deliver and meet the needs and requirements of children and young people with a disability.
Lot 3: Overnight Stays Away from Home The delivery of overnight Short Breaks delivered at any point in a suitable residential style setting within easy access of children and young people and their parents living in the London Borough of Waltham Forest.
Lot 4: Other Short Breaks Services / Activities This covers services that cannot be classified as outreach support or group activities under the Framework (in the above Lots).
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Out Reach Support
Lot 2. Group Activities
Lot 3. Overnight Stays Away from Home
Lot 4. Other Short Break Services / Activities
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 February 2026, 12:00pm
Tender submission deadline
23 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.londontenders.org
Technical specifications to be met
http://www.londontenders.org
Contracting authority
London Borough of Waltham Forest
- Public Procurement Organisation Number: PPJN-6757-NZZZ
Waltham Forest Town Hall
London
E17 4JF
United Kingdom
Contact name: Gemma Edwards
Telephone: +44 2084968233
Email: gemma.edwards@walthamforest.gov.uk
Website: http://www.walthamforest.gov.uk/
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government