Section one: Contracting authority
one.1) Name and addresses
Tourism Northern Ireland
10-12, Linum Chambers
BELFAST
BT2 7ES
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfE - Corporate and Consumer Display Supply, Storage and Technical Support for Tourism NI
Reference number
4928557
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Tourism NI wishes to appoint a Contractor to undertake the following tasks: • Supply, storage, delivery and installation of corporate, industry and consumer display and promotional materials at both Tourism NI corporate events and sponsored/funded consumer events; • Technical AV support for in-house delivered Tourism NI corporate and industry events.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71356300 - Technical support services
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Tourism NI wishes to appoint a Contractor to undertake the following tasks: • Supply, storage, delivery and installation of corporate, industry and consumer display and promotional materials at both Tourism NI corporate events and sponsored/funded consumer events; • Technical AV support for in-house delivered Tourism NI corporate and industry events.
two.2.5) Award criteria
Quality criterion - Name: AC1 Social Value / Weighting: 10
Cost criterion - Name: AC2.1 Delivery Setup/ Collection Dismantling of Display Material per hour inside normal working hours / Weighting: 13.5
Cost criterion - Name: AC2.2 Outside normal working hours / Weighting: 22.5
Cost criterion - Name: AC2.3 AV Technician per hour / Weighting: 4.5
Cost criterion - Name: AC3 Supply and Full Colour Print of Display Material / Weighting: 13.5
Cost criterion - Name: AC4 Delivery of stands without setup to Tourism NI premises / Weighting: 13.5
Cost criterion - Name: AC5 Conference and Equipment Hire / Weighting: 9
Cost criterion - Name: AC6 Secure storage of all Tourism NI display materials / Weighting: 13.5
two.2.11) Information about options
Options: Yes
Description of options
There is an option to extend the contract for any period up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035811
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
ID 4928557 - DfE - Tourism NI - Corporate and Consumer Display Supply, Storage and Technical Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 February 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ULSTER EXHIBITIONS LIMITED
18 Maryland Industrial Estate
BELFAST
BT3 9HB
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct, and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated.. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.