Section one: Contracting entity
one.1) Name and addresses
YORKSHIRE WATER SERVICES LIMITED
Western House,Western Way, Buttershaw
BRADFORD
BD62SZ
Contact
Dharmesh Depala
Dharmesh.Depala@yorkshirewater.co.uk
Telephone
+44 7890034478
Country
United Kingdom
NUTS code
UKE41 - Bradford
Internet address(es)
Main address
http://www.yorkshirewater.com/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://www.yorkshirewater.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YWS SAP Systems Integrator Framework (incl. S4/HANA Migration)
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This notice is seeking expressions of interest to provide required services to complete the staged transition of YWS SAP systems from ECC to S4 HANA, and maintenance of the newly migrated ECC functionality into S4HANA, including but not limited to, Work and Asset Management, Complex Scheduling, Materials Management, Logistics/Warehousing, Health & Safety and a range of other capability areas provided by S4HANA. This notice will result in the appointment of a framework of Systems Integrators (SI) who are capable of providing services across requirements, design, blueprint, proof of Concept (PoC), build, test, deploy, hyper care, rollout and ongoing service management for future stages of the ECC6 to S4 HANA transition. This may also include the support of the solution once it is implemented.
The suppliers appointed on the framework may also be required to deliver the following kind of services: Project Management, business change management, process design, requirements analysis, solution design, service design, technical advice and planning, quality control, design assurance, configuration and development activities, system integration, testing, business continuity management, transition into support / provision of support, service retirements, security and a variety of other services required by YWS from time to time.
Any estimated quantities or values contained or referred to in this or other documentation are for guidance only and do not bind YWS to buy any specific quantities should the bidder be successful and enter into an Agreement.
two.1.5) Estimated total value
Value excluding VAT: £30,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
To express an interest in participating in the tender, please contact Dharmesh Depala (Dharmesh.depala@yorkshirewater.co.uk) through email by 17:00 (GMT) on 30th March 2022.
Once a bidder expresses an interest, the ITQ document pack will be shared with them. This will include the ITQ document that must be completed by all bidders and returned to the above email address by 12:00 (GMT) on 1st April 2022.
All clarifications on this document should be shared with Dharmesh Depala (Dharmesh.depala@yorkshirewater.co.uk) through email by 17:00 (GMT) on 14th March 2022.
YWS will periodically consolidate clarifications that would be relevant to everyone and share the response to these with all bidders anonymously.
Following an assessment of responses received for ITQ, successful suppliers will be invited to the RFP stage.
Service Description:
YWS is seeking to appoint a group of SI (systems integrators) to complete the staged transition of YWS system from ECC to S4 HANA. Key objectives that YWS is looking to fulfil through the appointment of the SI is modernising and simplifying its systems, driving innovation and supporting digital initiatives.
The SI may also be required to provide services related to the design, development, integration, and support of a range of existing and future applications related to the SAP and asset management solution suite. Specific services might include, for example, impact assessment & planning, technology enablement, application of industry / process expertise, change management and continuous improvement of the SAP environment and related technologies.
Suppliers would be expected to provide services related to assessment and planning, implementation and ongoing application management. They may also be required to support the delivery of data migration / cleansing activities, including partnering with other 3rd party providers to engage, manage the overall data migration and ongoing maintenance. The SI would also be required to deliver services surrounding Change management across people, processes, systems and data.
The SI would provide support for a range of quality assurance, defect resolution, testing and release management services. The SI may also be required to provide services related to cloud adoption. Suppliers will be expected to have strong capabilities in optimising processes and managing organisational change while assessing the impact of and deploying S4Hana systems.
The supplier appointed to the framework may also be required to deliver the following kind of services: Project Management, quality control, design assurance, configuration and development, system integration, testing, business continuity management, transition into support / provision of support, technical advice and planning, process design, requirements analysis, solution design, service design, service retirements, security and a variety of other services required by YWS from time to time.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
To be confirmed
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
To be confirmed
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Yorkshire Water Service Limited
Bradford
BD6 2SZ
Country
United Kingdom