Section one: Contracting authority
one.1) Name and addresses
Clyde Valley Housing Association Limited
108 Glen Road
Wishaw
ML2 7NP
Contact
Lisa Hughes
Telephone
+44 1698268855
Fax
+44 1698268855
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CVG Legal Tender
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
CVG wishes to enter into a Measure Term Contract Agreement (MTCA) with up to 3 separate organisations/suppliers who are suitably qualified and experienced in the provision of Legal Services for the Lot & Categories detailed below. The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
Lot 1: Procurement, Construction, Acquisitions & Property Conveyancing Lot 2: Housing and Estate Management which includes Factoring
Lot 3: Governance, Financial Management and Charity
We are seeking interest from organisations that can provide all of the above Lot & Categories services to CVG, due to the nature of the services involved in this MTCA; this tender has been split into three (3) Lots to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to only appoint a minimum of two
(2) bidders for all Lots.
The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to the CVG, we will not appoint the same supplier to Lot 1, Lot 2 and Lot 3. It is our preference that all suppliers show interest in all 3 Lots & Categories.
two.1.5) Estimated total value
Value excluding VAT: £510,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 2: Housing and Estate Management which includes Factoring
Lot No
2
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
50 Scott Street, Motherwell, ML1 1PN
two.2.4) Description of the procurement
CVG wishes to enter into a Measure Term Contract Agreement (MTCA) with up to 3 separate organisations/suppliers who are suitably qualified and experienced in the provision of Legal Services for the Lot & Categories detailed below. The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £165,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1: Procurement, Construction, Acquisitions & Property Conveyancing
Lot No
1
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
50 Scott Street, Motherwell ML1 1PN
two.2.4) Description of the procurement
CVG wishes to enter into a Measure Term Contract Agreement (MTCA) with up to 3 separate organisations/suppliers who are suitably qualified and experienced in the provision of Legal Services for the Lot & Categories detailed below. The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
Lot 1: Procurement, Construction, Acquisitions & Property Conveyancing Lot 2: Housing and Estate Management which includes Factoring
Lot 3: Governance, Financial Management and Charity
We are seeking interest from organisations that can provide all of the above Lot & Categories services to CVG, due to the nature of the services involved in this MTCA; this tender has been split into three (3) Lots to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to only appoint a minimum of two
(2) bidders for all Lots.
The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to the CVG, we will not appoint the same supplier to Lot 1, Lot 2 and Lot 3. It is our preference that all suppliers show interest in all 3 Lots & Categories.
In the event the same supplier wins Lot 1, Lot 2 and Lot 3, they will be awarded the Lots & Categories they have identified below as the Preferred Lots & Categories. The second highest overall scoring supplier will be awarded to their preferred Lot & Categories; if this is the same preference as the highest scoring supplier then they will be awarded their 2nd choice Lot & Category.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £195,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3: Governance, Financial Management and Charity
Lot No
3
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
50 Scott Street, Motherwell, ML1 1PN
two.2.4) Description of the procurement
CVG wishes to enter into a Measure Term Contract Agreement (MTCA) with up to 3 separate organisations/suppliers who are suitably qualified and experienced in the provision of Legal Services for the Lot & Categories detailed below. The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
Lot 1: Procurement, Construction, Acquisitions & Property Conveyancing Lot 2: Housing and Estate Management which includes Factoring
Lot 3: Governance, Financial Management and Charity
We are seeking interest from organisations that can provide all of the above Lot & Categories services to CVG, due to the nature of the services involved in this MTCA; this tender has been split into three (3) Lots to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to only appoint a minimum of two
(2) bidders for all Lots.
The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to the CVG, we will not appoint the same supplier to Lot 1, Lot 2 and Lot 3. It is our preference that all suppliers show interest in all 3 Lots & Categories.
In the event the same supplier wins Lot 1, Lot 2 and Lot 3, they will be awarded the Lots & Categories they have identified below as the Preferred Lots & Categories. The second highest overall scoring supplier will be awarded to their preferred Lot & Categories; if this is the same preference as the highest scoring supplier then they will be awarded their 2nd choice Lot & Category.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The MTCA for Legal Services will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at CVG’s discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
ESPD
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Section A relates to suitability to pursue the professional activity. For this procurement, CVG requires that Tenderers are authorised to provide legal advice in accordance with the requirements of the Solicitors (Scotland) Act 1980. Consequently, question 4A.2 should be answered.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 April 2021
Local time
12:00pm
Place
Motherwell
Information about authorised persons and opening procedure
Director of Finance and Corporate Services
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=647981.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
CVG is committed to maximising community benefits from all its procurement activities. All contacts with a monetary value of 30,000 GBP and over covering the term of the contract will be required to support CVG’s Economic, Social and Environmental objectives to help make a difference to the local communities.
Contacts with a value of over 30,000GBP are required to achieve community points, as per the table below, for a three/five (3/5) year contract. Where an awarded contract is given the option to increase the initial term, (e.g. 3+1+1) these additional years will also require additional community benefit points. We will add the value of Lots to get the total CB value.
Community benefits participation is a mandatory part of the contract and the bidder is expected to complete in Appendix B how it plans to achieve the community benefit points. All community benefits will be administered through CVG and the progress achieved will be monitored against set targets and reported accordingly
(SC Ref:647981)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Almada Street
Hamilton
Country
United Kingdom