Section one: Contracting authority
one.1) Name and addresses
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park
Keele, Staffordshire
ST5 5NB
Contact
Darren Pearce
Telephone
+44 1782734124
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Companies House
Company number RC000655
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chemical Disinfection and Inspection of Water Systems at Keele University
Reference number
KU/691/DP/AW/2024
two.1.2) Main CPV code
- 71631000 - Technical inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Tenders are invited from interested parties for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University in accordance with the Tender Specification Documents in Section 2 of the Invitation to Tender (ITT).
The Tender Specification Documents are listed in Section 2 of the ITT and are attached as separate documents.
The services required are fully described in the Tender Specification Documents.
All Tenderers are required to submit a compliant tender response in accordance with the tender requirements as set out in the Tender Specification Documents.
All tender responses will be subject to the Tender Evaluation Methodology as set out in the ITT.
Main reasons for the decision not to sub-divide the contract into lots: Given the need for one Service Provider to co-ordinate the delivery of all of the services required, the contract has not been subdivided into lots.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
The University of Keele campus.
two.2.4) Description of the procurement
The contract will run for a period of three years from 1st August 2025 to 31st July 2028 with options to extend for two further periods of one year each until 31st July 2030. The decision of whether to take up the extension options will be down to the absolute discretion of the University.
The estimated total value of the contract over the 3+1+1 years contract period is £1 million excluding VAT.
In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit with all potential Tenderers on Wednesday 14th May 2025 to allow Tenderers to get an appreciation of the size and scale of the campus.
It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates.
The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only.
This Selection Questionnaire ("SQ") is issued with a draft Invitation to Tender ("ITT") document as part of this procurement procedure's suite of procurement documents for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University.
Interested parties are required to complete the Selection Questionnaire (SQ) and return this before the SQ deadline.
two.2.5) Award criteria
Quality criterion - Name: Approach and Methodology for the delivery of the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University / Weighting: 200 marks
Quality criterion - Name: Relevant Experience,Expertise / Skill Sets and Qualifications of key named individuals assigned to performing the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University / Weighting: 200 marks
Quality criterion - Name: Risk Management / Weighting: 150 marks
Quality criterion - Name: Legislation, Testing and Water Quality / Weighting: 150 marks
Price - Weighting: 300 marks
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2025
End date
31 July 2028
This contract is subject to renewal
Yes
Description of renewals
Options to extend for two further periods of one year each until 31st July 2030.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Completed Selection Questionnaire (SQ) responses will be assessed against the selection criteria to arrive at a short-list of Tenderers who will be invited to submit tenders at the second stage of the procurement process. It is intended that five Tenderers will be invited to submit tenders although the University reserves the right to change this number. In accordance with regulation 65(7) of the Public Contracts Regulations 2015 ("PCRs 2015"), the University also reserves the right to only invite those Tenderers meeting the selection criteria even if this falls below the statutory minimum number of five.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of one year each until 31st July 2030.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The conditions for performance of the contract and technical specifications are as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 April 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WCA2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,
Keele, Staffordshire
ST5 5NB
Telephone
+44 1782734124
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance
with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the
University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
six.4.4) Service from which information about the review procedure may be obtained
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,
Keele, Staffordshire
ST5 5NB
Telephone
+44 1782734124
Country
United Kingdom