Section one: Contracting authority
one.1) Name and addresses
Birkbeck University of London
Malet Street
London
WC1E 7HX
Contact
Procurement
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
Internet address(es)
Main address
https://in-tendhost.co.uk/birkbeck
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://in-tendhost.co.uk/birkbeck
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BBKP 20 15 - HVAC and BMS systems planned maintenance and responsive remedial works with the potential for additional project works
Reference number
GLOBAL - 00000175
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Birkbeck is the UK’s leading provider of part-time, evening education for mature students. There are over 13,000 students studying short courses, certificates, diplomas, first degrees, postgraduate taught and postgraduate research degrees. Birkbeck provides Londoners with the unique opportunity to fit study around their busy lives. Founded in 1823 as the London Mechanics’ Institute, Birkbeck was incorporated in the College of London in 1920. Birkbeck University is seeking a Term Service Contractor to provide planned preventative maintenance and reactive maintenance to the HVAC and BMS systems across the portfolio of buildings in Bloomsbury, London, UK. Birkbeck is located in a number of buildings, the largest is in Malet Street covering approximately 22,000m², along with various other smaller buildings in predominantly Georgian buildings in the area. The contract will also have provision for the addition of project works where appropriate.
two.1.5) Estimated total value
Value excluding VAT: £3,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
HVAC Systems
Lot No
Two
two.2.2) Additional CPV code(s)
- 42500000 - Cooling and ventilation equipment
- 50700000 - Repair and maintenance services of building installations
- 45331000 - Heating, ventilation and air-conditioning installation work
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
Birkbeck University is seeking a Term Service Contractor to provide planned preventative maintenance and reactive maintenance to the HVAC systems across the portfolio of buildings in Bloomsbury, London, UK. The contract will also have provision for the addition of project works where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,560,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 August 2021
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
3 One year Extensions subject to performance review.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
3 One year Extensions subject to performance review.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
BMS and controls
Lot No
One
two.2.2) Additional CPV code(s)
- 31211110 - Control panels
- 31230000 - Parts of electricity distribution or control apparatus
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
two.2.4) Description of the procurement
Birkbeck University is seeking a Term Service Contractor to provide planned preventative maintenance and reactive maintenance to the BMS systems across the portfolio of buildings in Bloomsbury, London, UK. The contract will also have provision for the addition of project works where appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,040,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 August 2021
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
Three one year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Three one year extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 April 2021
Local time
12:00pm
Changed to:
Date
16 April 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please express an interest in the opportunity on In-tend, our tendering portal, to access the documents. https://in-tendhost.co.uk/birkbeck/aspx/Home
six.4) Procedures for review
six.4.1) Review body
The UK does not have a body that is responsible for review procedures
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).