Section one: Contracting authority
one.1) Name and addresses
North View Housing Association
29a Stravanan Road, Castelmilk
Glasgow
G45 9LY
Telephone
+44 1416340555
Fax
+44 1416313231
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15522
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Landscape Maintenance Contract 2023
Reference number
6356
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Refer Schedule 3 for a detailed description.
Initial Clean Up and Maintenance Plan, Ongoing Inspection: One off tidy up at start of season and ongoing weekly throughout the year: litter picking; report on condition of shrubs and hedges, trees, play areas; produce maintenance plan. Monthly contract review.
Common Stair Cleaning: Sweep and wash including windows, cills & wall tiles.
Front and Rear Close Entrances: sweep and clean, remove debris.
Backcourts and External Common areas: sweep, remove debris, litter, leaves, moss & weeds; ensure hardstandings clean and clear; de-weed and prune soft landscaped areas.
Bin Stores and Associated Paths/ Hardstandings: sweep, remove debris, litter, leaves, moss & weeds; powerwash bin stores, removing and replacing wheelie bins.
Grounds Maintenance: weeding & herbicide/ weed killer to hardstandings; edging & de-weeding [including under fence lines]; shrub pruning & cut back where overhanging paths/hedges/buildings; hedge cutting and remove all arisings.
Grass cutting: tenement gardens & backcourts; ‘garden care’ properties; sweep adjacent hard surfaces; lawn mower cut and strimmed; hard surfaces to be swept and all waste/ cuttings/ arisings to be collected and removed off site.
De-littering: uplift domestic refuse, debris, litter and sharps; uplift and remove/ dispose of the same day.
Windlaw & Dunagoil Strips [rank grassland- densely planted area- and non-rank grass]: uplift refuse, furniture and debris; sweep & clear paths and hardstandings; [non rank] grass cutting; [rank] perimeter grass cutting; edging & de-weeding; cut back shrubs & trees behind fence/ boundary line; all debris/ waste/ cuttings/ arisings to be removed off site.
Bulk removal: remove/ pull through bulk items to kerbside; or collect & remove all debris to a licensed waste unit; complete all administration in connection.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Castlemilk G45
two.2.4) Description of the procurement
The tender evaluation will comprise the SPD, your quality score for your Contractor Design Statement [CDP]; and the Contract Sum stated on the Form of Tender
The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Contractor Design Statement [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Statement [CDP] scores will be converted to a percentage, prior to weighting.
two.2.5) Award criteria
Quality criterion - Name: CDP Quality statement / Weighting: 80
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
The contract is for the provision of landscape maintenance, cleaning and associated works in the Employer’s area [refer Schedule 1] during 2023-24, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2028
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Refer 'Instructions to Contractors and Project Criteria' at Specification of Works page 5
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to the minimum criteria stated in the Specification of works page 8 and the SPD
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to the Specification of Works
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 March 2023
Local time
1:00pm
Place
North View HA, 29A Stravanan Road, Castlemilk, Glasgow G45 9LY
Information about authorised persons and opening procedure
Staff and committee members in accordance with Housing Association procedures
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Refer to 'Instructions to Contractors and Project Criteria' at Specification of Works page 5
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=723489.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer Specification of Works Schedule 6
(SC Ref:723489)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
Telephone
+44 1414298888
Country
United Kingdom