Section one: Contracting authority/entity
one.1) Name and addresses
University of the West of England
Frenchay Campus,Coldharbour Lane
BRISTOL
BS161QY
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
https://www.uwe.ac.uk/about/services/finance-services/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Maintenance Services
Reference number
UWE/004/2015E
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Term Service Contract for the provision of Reactive Maintenance, Remedial Works & Planned Preventative Maintenance Services ("TSC") - Contract Extension
The University intends to extend the current five year TSC agreement with Graham Asset Management Limited (T/A Graham Facilities Management) for a period of less than 12 months, anticipated to expire on 31 January 2023, as it prepares to tender (via a procedure scheduled to be advertised in Find a Tender in April 2022) for the provision of building maintenance services.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,100,000
two.2) Description
two.2.1) Title
Building Maintenance Services - Fabric
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Building Maintenance Services - Fabric
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University to 28 February 2023, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Building Maintenance - Mechanical
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Building Maintenance - Mechanical
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University to 28 February 2023, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Building Maintenance - Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Building Maintenance - Electrical
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University to 28 February 2023, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Student Accommodation (Maintenance)
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Student Accommodation (Maintenance)
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University to 28 February 2023, subject to the successful conclusion of the re-tendering process.
two.2.14) Additional information
All four lots are awarded to the same supplier
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The University intends to award the contract extension pursuant to Regulation 32 of the Public Contracts Regulations 2015, under the Negotiated Procedure without Prior Publication.
Use of this procedure is justified under Reg. 32(2)(c), with the extension providing service continuity in the context of the Covid-19 pandemic and to allow sufficient time for the market to engage in re-tendering via a procedure scheduled to be advertised in Find a Tender in April 2022 (and following a Prior Information Notice ref. 2021/S 000-003915 published 26 February 2021).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 054-090739
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 February 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Limited
Belfast
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £4,100,000
Section six. Complementary information
six.3) Additional information
The University intends to enter into the contract extension after a 10 day standstill period - commencing from the date of publication of this notice - has ended.
Further to Reg. 72(1)(c) the need for the extension arises in the context of the Covid-19 pandemic, does not alter the overall nature of the contract and the increase in total contract value arising from the extension does not exceed 50% of the value of the original contract.
six.4) Procedures for review
six.4.1) Review body
University of the West of Engalnd
Coldharbour Lane
Bristol
BS16 1QY
Country
United Kingdom