Section one: Contracting authority
one.1) Name and addresses
Epic Housing
131 - 141 Ubberley Road, Bentilee
Stoke-On-Trent
ST2 0EF
Telephone
+44 7387020317
Country
United Kingdom
NUTS code
UKG - WEST MIDLANDS (ENGLAND)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Repair, investment and cyclical maintenance to Epic properties
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
EPIC is seeking to appoint one or a number of contractors to undertake a range of repairs and maintenance services and projects across three lots.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Heating System Servicing and Replacement
Lot No
1
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKG - WEST MIDLANDS (ENGLAND)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
This includes the annual gas servicing and repairs (a three star service) and associated replacement boilers and components (in accordance with the detailed service specification set out in Appendix 1) to all of our properties.
The scope of this service includes:
•Organising servicing and repairs directly with EPIC’s customers;
•Completing EPIC’s gas servicing programme, issuing LGSRs and ensuring that we are compliant with the Gas (Installation and Use) Safety Regulations 1998 (as amended);
•Undertaking required repairs identified as part of the servicing programme;
•Undertaking boiler replacements as identified as part of the servicing programme;
•Undertaking boiler replacements as components reach the end of their life as instructed by EPIC.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/65G9R653HE
two.2) Description
two.2.1) Title
Voids and Refurbishment Repair Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKG - WEST MIDLANDS (ENGLAND)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
This includes repair works to make approximately 145 properties each year ready for relet to a new tenant, and repair/refurbishment works to between 6-35 properties that we acquire each year to bring them to EPIC’s Lettable Property Standard. The following works will be required:
•Clearance of properties where required;
•Completion of void works in line with EPIC’s specification, and returning the property as ready to let within 10 calendar days of being notified that the keys are available;
•Completion of refurbishment works to EPIC’s acquisition properties in line with EPIC’s specification and returning the property as ready to let;
•Completing an appropriate asbestos survey where one is not in existence prior to starting work;
•Completing an energy performance certificate (EPC) once repair/refurbishment works have been completed;
•Carrying out a legionella risk assessment and any identified remedial works;
•Issuing a valid landlord’s gas safety record (LGSR);
•Issuing an NEICIC electrical installation condition report (EICR);
•Issuing commencement and completion certificates where this is required by EPIC’s funders.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/YX767273WQ
two.2) Description
two.2.1) Title
Responsive Repairs, Electrical Testing and Associated Asbestos Surveys
Lot No
3
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKG - WEST MIDLANDS (ENGLAND)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
This includes responsive repairs to our properties, reported by tenants or EPIC staff, across the full range of trades. The service is a 24/7 service, which must be delivered 365/6 days per year. Approximately 3,200 responsive repairs are required per annum, and the required service will include the following:
•Taking reports of repairs directly from EPIC customers;
•Attending emergency repairs within 4 hours and completing the repair within 24 hours;
•Attending and completing routine responsive repairs within 14 days.
In addition, EPIC requires the following testing/inspection to be carried out:
•Undertaking asbestos surveys necessary to facilitate repairs where there is no existing suitable survey or information in place; this is estimated to be approximately 500 surveys over the life of the contract;
•Completing a programme of emergency lighting testing to our blocks and EPIC’s office premises;
•Delivering EPIC’s Electrical Safety Testing programme (excluding Voids and Acquisitions) and producing electrical installation condition reports (EICRs) in line with a schedule provided by EPIC.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7DWTK476HC
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per Invitation to Tender
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Invitation to Tender
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 May 2021
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 May 2021
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/65G9R653HE
GO Reference: GO-2021316-PRO-17938271
six.4) Procedures for review
six.4.1) Review body
Pennington Choices
Warrington
Country
United Kingdom