Section one: Contracting authority
one.1) Name and addresses
OPEN UNIVERSITY(THE)
Walton Hall
MILTON KEYNES
MK76AA
Contact
Procurement Team
Telephone
+44 1908655814
Country
United Kingdom
NUTS code
UKJ12 - Milton Keynes
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/openuniversity/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Security Maintenance
Reference number
OUPA10638
two.1.2) Main CPV code
- 35120000 - Surveillance and security systems and devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Open University have awarded a new contract to the current security maintenance partner covering the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £890,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 32323500 - Video-surveillance system
- 35120000 - Surveillance and security systems and devices
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
- UKF1 - Derbyshire and Nottinghamshire
- UKF2 - Leicestershire, Rutland and Northamptonshire
- UKJ12 - Milton Keynes
- UKL2 - East Wales
- UKM9 - Southern Scotland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Open University has awarded a new contract to the current security maintenance partner which covers the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms. The system covers all OU sites and comprises 834 card readers, 391 CCTV cameras, 37 intruder alarms and 18 intercoms. The system is utilised to produce all of the ID cards for staff, PGR students and contractors.
The main access control system is Maxxess and is the backbone of all of the systems, forming the integration link that permits monitoring and responses to all of the electronic security systems. The Maxxess system also permits access to the data on the card holders that is utilised across all OU locations for the use of printers and scanners and the Library barcode system for logging books in and out. The system has been in place for more than 15 years and has been regularly upgraded to the latest software and firmware.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The contract is for 3 years with an option to extend for a further period of 24 months in 12-month increments
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The University committed to its current access control system over 15 years ago. This system has expanded over the years covering all of its sites with one card allowing access to all areas. There are many hundreds of card readers and an in-built link with our IT systems to allow the verification of printing and scanning across all of the University's multifunctional devices and use of Library booking system.
The current system is Maxxess. The approved list of partners that Maxxess will supply equipment to has differing levels of accreditation which ranks them in terms of experience and knowledge on the product.
The current supplier has 15 years plus experience with the Open University (OU) to provide and deal with highly complex large networked systems, working to a Platinum accreditation on a Maxxess system with nationwide capability. Key elements that a platinum accredited supplier possesses are:
• Advanced System engineering solution Course
• Advanced System conversion from Lenel to Maxxess software Course
• Advanced System Management and Database management Course
• Advanced System Integration and SQL management Course
• Partner provides annual documentation of at least five end customers with complete solutions specification
These elements are essential for the ongoing development and maintenance of the OU's electronic security systems.
To change out the access control system and all of the links it has to other security systems and the wider IT systems would require a large investment and would be directly opposed to the University's sustainability programme. In addition to the Maxxess element of the security systems the other core parts (CCTV, intruder alarms and intercoms) are all linked on a complex network forming part of the OU network. These again are specialist skills that the current supplier has demonstrated over many years that they continue to possess and enhance working as partners with the OU.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
OUPA10638
Title
Contract for Security Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 February 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Visual Electronic Services Ltd
16 Bridgegate Business Park
Aylesbury
HP19 8XN
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £890,000
Total value of the contract/lot: £890,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
Country
United Kingdom