Section one: Contracting authority
one.1) Name and addresses
Newcastle City Council
Civic Centre
NEWCASTLE-UPON-TYNE
NE1 8QH
Contact
James Wood
Telephone
+44 1912116042
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
007491 - Virtual Scool ePEP
Reference number
007491
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Newcastle City Council has a requirement for an Electronic Personal Education Plan solution that is fit for purpose, efficient and multi-functional providing the ability to record and report a range of information relating to education.
Newcastle City Council (NCC) has established a project to procure an electronic personal education plan (e-PEP) system which will be accessible by all stakeholders, i.e. Virtual School staff, social workers, designated teachers, parents/carers and children.
The PEP will enable the Virtual school to collect information needed to promote the educational outcome of each child who is on the Virtual School roll. This will include detail on attainment, progress, attendance, engagement with learning, behaviour, broader child development, the child's views and long term aspirations. Additionally, the PEP will set out short term SMART targets, actions for professionals and clearly describe how Pupil Premium Plus can be deployed to support targets and pupil aspirations.
An electronic system would streamline the process of PEP completion and review by giving access to all stakeholders and would allow all information to be stored in one place.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Newcastle City Council has a requirement for an Electronic Personal Education Plan solution that is fit for purpose, efficient and multi-functional providing the ability to record and report a range of information relating to education.
Newcastle City Council (NCC) has established a project to procure an electronic personal education plan (e-PEP) system which will be accessible by all stakeholders, i.e. Virtual School staff, social workers, designated teachers, parents/carers and children.
The PEP will enable the Virtual school to collect information needed to promote the educational outcome of each child who is on the Virtual School roll. This will include detail on attainment, progress, attendance, engagement with learning, behaviour, broader child development, the child's views and long term aspirations. Additionally, the PEP will set out short term SMART targets, actions for professionals and clearly describe how Pupil Premium Plus can be deployed to support targets and pupil aspirations.
An electronic system would streamline the process of PEP completion and review by giving access to all stakeholders and would allow all information to be stored in one place.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 Months Options to Extend Contract
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All applicants are required to complete and return a detailed Selection Questionnaire prepared by the Contracting Authority.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 April 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
N/A
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).