Section one: Contracting authority
one.1) Name and addresses
Highways England
Lateral, City Square
LEEDS
LS11 9AT
Martin.Nutley@highwaysengland.co.uk
Telephone
+44 12345678
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://www.gov.uk/government/organisations/highways-england
Buyer's address
https://highways.bravosolution.co.uk/web/login.shtml
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://highways.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://highways.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Portfolio Management System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Highways England aim to implement a step-change in enterprise portfolio management capability.
To support this ambition, we are seeking to procure an Enterprise Portfolio Management (EPM) cloud-based software solution/system that will support the effective delivery of our capital investment portfolio.
This contract will be let for an initial 48 month duration, with the option to extend for a further 12 months.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48411000 - Investment management software package
- 48462000 - Mathematical or forecasting software package
- 48482000 - Business intelligence software package
- 48600000 - Database and operating software package
- 48900000 - Miscellaneous software package and computer systems
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Highways England aim to implement a step-change in enterprise portfolio management capability.
To support this ambition, we are seeking to procure an Enterprise Portfolio Management (EPM) cloud-based software solution/system that will support the effective delivery of our capital investment portfolio.
The EPM solution will be used to host and dynamically maintain Highways England’s baselines in line with approved change control and investment decisions. It will provide the ability to undertake proactive risk analysis and scenario modelling that will provide more effective advice towards robust investment decision-making. Looking forward, it will also provide the foundation to develop value-based plans that contribute towards the development of future capital portfolio investment strategies.
Purpose of EPM
The primary purpose of EPM software solution is to support effective management of our capital investment portfolio data through the replacement of multiple offline Microsoft based tools with a centralised, multi criteria IT system/platform. In addition to operational efficiency benefits, this solution will ensure that capital investment portfolio plans and data are more readily accessible and transparent across the Highways England organisation. The platform needs to meet the following criteria and characteristics:
• Provide a comprehensive view of Highways England’s capital portfolio investment plan and baseline that provides a ‘single version of the truth’ that is readily available to the business.
• Embed an EPM software solution to deliver enhanced capital portfolio management capabilities that are aligned to Highways England’s Information Vision and Strategy.
• Host and dynamically maintain Highways England baselines, manage change and undertake proactive risk analysis to advice and support robust investment decision making.
• Support a value outcome and benefits-based approach for development of future RIS (Road Investment Strategy), road planning strategy and decision making.
• Enhance ability to optimise capital portfolio investment plans that maximise benefits delivered from Highways England’s capital projects and critical assets within a defined set of constraints e.g. strategic objectives, budget, schedule and customer impact; and to,
• Improve flexibility and agility to evolve future RIS planning and management; and provide the opportunity for longer term asset-based decision making.
The 9 Capabilities
Highways England requires 9 capabilities that will meet the overarching aims and principal objectives of EPM, with 7 bringing a step change to capital portfolio management capability. These are:
CPM Core Capabilities
1. Portfolio Baseline Management and communication
2. Portfolio / Project Governance and Change Control
3. Capital Baselines and portfolio performance impact assessments analysis and reporting
4. Portfolio, Regional / Programme investment decision forum advice
5. Understanding Portfolio and Project Value, Outcomes and Benefits
6. ‘What if’ Scenario modelling & Optimisation
7. Portfolio Planning / Future RIS Planning
HE Future Capabilities
8. CAPEX and OPEX planning
9. Asset Based Investment decision making
The accompanying EPM Tender Scope and Requirements document explains the need in more detail.
This contract will be let for an initial 48 month duration, with the option to extend for a further 12 months.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 April 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers
Instructions on How to take part in this Tender:
1. Register your company on the eSourcing portal (this is only required once) - Browse to the e-Sourcing
Portal: https://highways.bravosolution.co.uk and click the link to register - Accept the terms and
conditions and click 'continue' - Enter your correct business and user details - Note the username you
chose and click 'Save' when complete - You will shortly receive an email with your unique password
(please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the
'PQQs/ITTs Open to All Suppliers' link. (These are Pre- Qualification Questionnaires or Invitations to
Tender open to any registered supplier) - Click on the relevant PQQ/ITT to access the content - Click the
'Express Interest' button at the top of this page - This will move the PQQ/ITT into your 'My PQQs/ My
ITT's page.
(This is a secure area reserved for your projects only) - You can now access any attachments by clicking
the 'Buyer Attachments' in the 'PQQ/ITT Details box.
3. Responding to the tender - Click 'My Response' under 'PQQ/ITT Details' , you can choose to 'Create
Response' or 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages'
function to communicate with the buyer and seek any clarification - Note the deadline for completion,
then follow the onscreen instructions to complete the PQQ/ITT - There may be a mixture of online and
offline actions for you to perform (there is detailed online help available) You must then submit your reply
using the 'Submit Response' button at the top of the page. If you require any further assistance please
consult the online help, or contact the eTendering help desk.
The successful tenderer will be required to sign the Highways England Fair Payment Charter as a
condition of acceptance of their tender.
As a supplier/organisation looking to bid for public sector contracts you should be aware that tender
documentation for contracts over £10,000 GBP will be published on a single website and made available
to the public. You should also be aware that if your bid is successful the resulting contract will be
published. In some circumstances, limited redactions will be made to tender documentation and/or
contracts before they are published in order to comply with existing law, to protect commercial interests
and for the protection of national security. Highways England are committed to ensuring public sector
procurement is used, where possible, to promote skills training and open up apprenticeship opportunities on public sector projects and programmes.
The tenderer with the most economically advantageous tender will be required to accept the Highways
England Fair Payment Charter as a condition of acceptance of their tender.
six.4) Procedures for review
six.4.1) Review body
Highways England Company Limited
The Cube, 199 Wharfside Street
Birmingham
martin.nutley@highwaysengland.co.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/highways-england