Section one: Contracting authority
one.1) Name and addresses
Maidstone Borough Council
Maidstone House, Kings Street
Maidstone
ME15 6JQ
Contact
Mrs Sophie Gowing
sophie.gowing@tunbridgewells.gov.uk
Telephone
+44 1892554152
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Maintenance Contracts
Reference number
DN532350
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Maidstone Borough Council (“the Council”) is conducting a tender exercise to award a number of contracts for the provision of corporate maintenance services. These include:
Lot 1. Mechanical Services
Lot 2. Electrical Services
Lot 3. Security and Fire Alarm Monitoring and Maintenance
Lot 4. Building Fabric Maintenance
Tender release: 12th March 2021
Expression of Interest Deadline: 12:00pm 23rd April 2021
Deadline for submission of completed tenders: 12:00pm 30th April 2021
Evaluation: w/c 3rd May 2021
Appointment of contractor: 21st May 2021
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Mechanical Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mechanical Services Maintenance Contract is for planned, responsive and cyclical repairs to heating, hot water, ventilation, and air-conditioning services. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2021
End date
30 June 2026
This contract is subject to renewal
Yes
Description of renewals
Two options to extend for a term of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Electrical Services Maintenance Contract is for planned, responsive and cyclical repairs to the corporate buildings throughout the Borough. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2021
End date
30 June 2026
This contract is subject to renewal
Yes
Description of renewals
Two options to extend for a term of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Security and Fire Alarm Monitoring and Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Alarm Monitoring and Maintenance Contract is for planned, responsive and cyclical repairs to the fire and security alarms on the corporate buildings throughout the Borough. The contract is for alarm monitoring and maintenance of plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2021
End date
30 June 2026
This contract is subject to renewal
Yes
Description of renewals
Two options to extend for a term of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Fabric Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Building Services Maintenance Contract is for planned, responsive and cyclical repairs to the building fabric on corporate buildings throughout the Borough 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2021
End date
30 June 2026
This contract is subject to renewal
Yes
Description of renewals
Two options to extend for a term of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 April 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Kent Business Portal eProcurement system will be used to facilitate the secure interchange of documents.All communication should be made via this system. If you have not previously registered, please follow the registration process which is free of charge. Your Tender response must be submitted electronically into the same tender box that you used to retrieve the original documents, duly completed and signed before the dead-line and when the tender box closes at: 12:00pm on 30th April 2021.
The Tender contains the instructions and guidance on how to respond to this Tender, the specification, technical details and requirements to provide the service, plus the legal terms and conditions to be applied.
six.4) Procedures for review
six.4.1) Review body
Mid Kent Legal Services
Town Hall
Royal Tunbridge Wells
TN1 1RS
Telephone
+44 1892526121
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Mid Kent Legal Services
Town Hall
Royal Tunbridge Wells
TN1 1RS
Telephone
+44 1892526121
Country
United Kingdom