Section one: Contracting authority
one.1) Name and addresses
NHS South, Central and West Commissioning Support Unit (hosted by NHS England)
Omega House, 112 Southampton Road
Eastleigh
SO50 5PB
Contact
Chunmei Zhang
Country
United Kingdom
Region code
UKJ32 - Southampton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Primary Care Data Protection Service
Reference number
WA14887
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Bristol, North Somerset & South Gloucestershire Integrated Care Board (BNSSG ICB) (“The Commissioner”) is seeking to commission a Primary Care Data protection service, including a named Data Protection Officer for the remaining duration of the UK GDPR and a continuing support service to General Practices (GPs) during (and beyond) the transition to the successor legislation to make sure GPs are continuing to be supported in meeting the highest standards of data protection.
This service will serve GP practices within the ICB’s geographical area. The main responsibilities include (but are not limited to):
• Information Governance (IG) support (e.g. supporting Data Protection Impact Assessments and Data Sharing Agreements).
• Ensuring safe and effective sharing of data across the Integrated Care System (ICS) in line with data protection legislation
• Data and patient privacy protection
• Support for Data security and protection
This processed is being managed by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner(s).
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
NHS Bristol, North Somerset & South Gloucestershire Integrated Care Board (BNSSG ICB) (“The Commissioner”) is seeking to commission a Primary Care Data protection service, including a named Data Protection Officer for the remaining duration of the UK GDPR and a continuing support service to General Practices (GPs) during (and beyond) the transition to the successor legislation to make sure GPs are continuing to be supported in meeting the highest standards of data protection.
This service will serve GP practices within the ICB’s geographical area. The main responsibilities include (but are not limited to):
• Information Governance (IG) support (e.g. supporting Data Protection Impact Assessments and Data Sharing Agreements).
• Ensuring safe and effective sharing of data across the Integrated Care System (ICS) in line with data protection legislation.
• Data and patient privacy protection.
• Support for Data security and protection.
The Contract will be for an initial term of 12 months, with an option to extend for any period up to a further 12 months. The total value of the contract is £250,000 (inclusively of VAT) for the initial 12 months contract term, with a total contract lifecycle value of £500,000 (inclusively of VAT) including the 12 months extension. The contract will commence in June 2024.
This processed is being managed by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner(s).
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://health-family.force.com/s/Welcome.
Once you have found the opportunity via the search function, using the title of ‘Primary Care Data Protection Service’ or Atamis reference number of ‘C232775’, to gain full access to the bid documentation (including questionnaires), you will need to click on ‘Register interest’ - this will take you to the log-in page.
If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £416,670
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the Regulations.
six.4) Procedures for review
six.4.1) Review body
High Court
Strand,
London,
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As described in VI.3, deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.